What are the responsibilities and job description for the Senior Program Coordinator position at Rutgers University and Careers?
Position Details
Position Information
Recruitment/Posting Title
Senior Program Coordinator
Job Category
Staff & Executive - Administrative & Support
Department
IDEA
Overview
Rutgers Business School-Newark and New Brunswick (RBS) adheres to the principles of academic excellence and cutting-edge research that defines Rutgers, The State University of New Jersey. RBS is the second largest school at the university, with more than 10,000 students attending undergraduate and graduate programs on campuses in Newark and New Brunswick. Our academic programs prepare students for careers in a variety of business fields, including accounting, finance, data management, entrepreneurship, marketing, and supply chain management. On the graduate level, our Executive MBA and MBA programs, and specialty master’s programs allow students to enhance their careers and develop expertise in such areas as quantitative finance, digital marketing, and supply chain analytics. RBS also offers life-long learning opportunities through its Executive Education and Stackable Business Innovation Programs. The RBS community reflects diverse cultures, backgrounds and perspectives and it embodies the traits reflected in our 4 R’s brand: We are fortified in our Resilience, creative in our Resourcefulness, empowered by our Responsibility and strategic in individual and collective Reinvention. Among our strengths is a faculty that represents a mix of distinguished academic scholars and instructors who bring years of corporate experience to their classes, and an alumni network of more than 50,000 that spans the world. Some of our greatest social impact happens as result of the efforts of research centers that support diverse entrepreneurs and business owners, strive for gender equity and advocate for corporations to help address issues such as climate control and health equity. Through our teaching, experiential learning, mentoring and career preparation, RBS is committed to producing skilled professionals and knowledgeable leaders capable of impacting the business world and the future of business in meaningful ways.
Posting Summary
Rutgers University- Newark (RU-N), an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise is seeking a Senior Program Coordinator. Reporting to the Assistant Dean, the Sr. Program Coordinator is a leadership position responsible for helping to advance RBS Inclusion, Diversity, Equity, and Access (IDEA) Office programs and initiatives at RBS.
This position is responsible for and not limited to the following:
- Organizes, coordinates, implements, and monitors RBS IDEA programs, initiatives, and projects that fall under the RBS IDEA Office
- Assists in the recruiting, engagement, retention, academic success, and professional development of students from historically underrepresented and underserved backgrounds
- Administers the following programs: RBS NextUP, RBS PREP, RBS B-STAR, RBS C.E.O. Network, as well as future programs and initiatives within the purview of the RBS IDEA Office to be established
- Oversees the day-to-day operations of projects, planning, preparation, evaluation, communications, events, records, statistics, program reports, and documents
- Develops processes, evaluates program effectiveness and identifies and recruits additional program resources
- Oversees advertising and executes recruitment strategy to increase student engagement and involvement in RBS IDEA programs
- Develops and maintains a master schedule of all programs and activities
- Manages the daily operational procedures of the RBS IDEA Office, including student meetings, collecting and maintaining accurate records and student data for use in various departmental reports
- Runs, updates, and maintains RBS IDEA Office webpages
- Oversees the production of electronic and printed marketing materials
- Develops and maintains social media and software platforms to enhance communications with current students, prospective students, and internal/external stakeholders
- Must also be able to manage other duties as assigned throughout the year demonstrating the capability to synthesize new information and use it to create positive change
- Ability and willingness to travel to off-campus events, and businesses in the NY/NJ metro area is required
- This position will require frequent evening and weekend hours
- Travel between campuses is expected
FLSA
Exempt
Grade
05
Salary Details
Minimum Salary
68278.480
Mid Range Salary
84393.980
Maximum Salary
100509.480
Offer Information
The final salary offer may be determined by several factors, including, but not limited to, the candidate’s qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university’s broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.
Benefits
Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:
- Medical, prescription drug, and dental coverage
- Paid vacation, holidays, and various leave programs
- Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
- Employee and dependent educational benefits (when applicable)
- Life insurance coverage
- Employee discount programs
Position Status
Full Time
Working Hours
Standard Hours
37.50
Daily Work Shift
Work Arrangement
Union Description
URA-AFT Administrative
Payroll Designation
PeopleSoft
Seniority Unit
Terms of Appointment
Staff - 12 month
Position Pension Eligibility
ABP
Qualifications
Minimum Education and Experience
Certifications/Licenses
Required Knowledge, Skills, and Abilities
- Requires a bachelor’s degree or an equivalent combination of education and/or experience that demonstrates a deep knowledge and understanding of program design and execution, coordination, organization, facilitation, data collection, general research principles and practices, report analysis, writing, social media networking, and promotion/outreach.
- Also requires a minimum of two years relevant experience in a program coordination or administrative function that includes coordination of work and management of people; good communication skills; and computer literacy.
- Knowledge of major academic and diversity issues with a demonstrated, clear understanding of the importance of a diverse and inclusive environment in a higher education setting.
- Knowledge of EEO practices in a higher education.
- Requires a minimum of three years of relevant experience in a program coordination or administrative function. Outstanding organizational, communication, interpersonal, and public speaking skills are necessary.
- Ability to work well individually as well as on the team and represent the RBS IDEA Office, Rutgers Business School, and Rutgers University professionally and enthusiastically.
- A firm understanding of academic support services is required. Must be self-motivated, detailed-oriented, and be able to interact effectively with diverse populations including students, high-level administrators, and business professionals.
- Requires the ability to work cooperatively with others, manage multiple priorities and adhere to strict deadlines.
- Firm understanding of and experience working with issues related to under-represented minority groups, underserved K-12 school districts and services.
- Experience in higher education is also required.
- Ability and willingness to travel to off campus events, and businesses in the NY/NJ metro area is required.
- This position will often require evening and weekend hours.
- Weekly travel between campuses is expected.
Preferred Qualifications
- 3 to 5 years of relevant experience preferably in higher education.
- Demonstrated understanding of and experience with issues related to, working with under-represented minority groups, underserved school districts, first generation student needs, multicultural programs and services.
- Exceptional oral and written communications and interpersonal skills.
- Demonstrated ability to think and act strategically.
- Strong knowledge of and commitment to advancing diversity and inclusion.
- Objective thinker who handles confidential information in an impartial manner.
- Demonstrate initiative and creative ability to build contacts/networks among internal and external constituencies.
- Demonstrates a high degree of diplomacy, personal integrity, ethics and sound judgment.
- Ability to work effectively with faculty staff and administrators.
- Acquaintance with Rutgers academic policies and procedures
- Familiarity with best practices for student success and academic advising
- Familiarity with recruitment systems and the ability to stay current on diversity programs offered by the University and other professional organizations.
- Extensive experience coordinating major programs and events, preferably in a higher education setting.
- Extensive experience coordinating major programs and events, preferably in a higher education setting; event management, operations management, and student leadership expertise preferred.
- Special event management, operations management, and student leadership expertise preferred.
- Knowledge of survey tools such as Qualtrics and Google Forms, Rutgers RIAS and HCM systems, budgets and financial analysis in an academic setting preferred. Demonstrated knowledge of programming, advising, budget management, and training
Equipment Utilized
- Computer literacy in Microsoft Office including Excel, PowerPoint, and Publisher are required.
- Position would require access and use of a laptop computer and printer.
- Position will require advanced use of survey tools such as Qualtrics and Google Forms.
Physical Demands and Work Environment
- Requires the ability to perform in a dynamic fast paced environment and communicate effectively with multiple constituencies, tactfully, and diplomatically.
- Must manage sensitive personal information with discretion and good judgment.
- May require travel between campuses for university business.
- Some evening and weekend hours required.
- Must be able to lift 50lbs or less.
Special Conditions
Posting Details
Posting Number
25ST2620
Posting Open Date
01/06/2026
Special Instructions to Applicants
Regional Campus
Rutgers University-Newark
Home Location Campus
Rutgers University-Newark
City
Newark
State
NJ
Location Details
Pre-employment Screenings
All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization Requirements
Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.
Equal Employment Opportunity Statement
It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * What is the highest level of education you have completed?
- High School Diploma/GED
- Associate's Degree
- Bachelor's Degree
- Master's Degree
- Ph.D.
- * Do you have a minimum of three years of relevant experience in a program coordination or administrative function?
- Yes
- No
- * Have you been in your current position for 6 months?
- Yes
- No
Applicant Documents
Required Documents
Optional Documents
- Resume/CV
- Cover Letter/Letter of Application
- List of Professional References (contact Info)
Salary : $68,278