What are the responsibilities and job description for the Program Assistant - Immigration Law Project position at Safe Horizon?
Safe Horizon’s Immigration Law Project (ILP) provides direct legal services to immigrant survivors of violence, crime, torture, and abuse throughout NYC, regardless of their immigration status. We provide representation in a wide range of immigration matters, including administrative applications and in Immigration Court proceedings, such as U Visas, T Visas, petitions under VAWA, affirmative and defensive asylum applications, removal defense cases, SIJS, applications to adjust status, naturalization applications, TPS, Family Based Petitions, consular processing, and Deferred Action requests .
Essential Job Functions
Specific duties include but are not limited to:
Assisting the program in the providing administrative support and operation al tasks for the program ;
Applicants may be responsible for providing the equipment and tools they need to work remotely as required, such as access to a computer, internet service, and phone service. Safe Horizon will discuss potential solutions with candidates and may assist where needed and agreed to in advance.
Please follow this link to view complete EEO Law and complaint filing information: https://www.eeoc.gov/sites/default/files/migrated_files/employers/eeoc_self_print_poster.pdf
Hiring Pay Range: 22.81 - 23.96 Hourly
Full-time Hours: 35 Hours per week
Full-time Benefits: Vacation Time, Paid Sick Time, Holidays, Medical, Dental, Vision, 403(b) Retirement Plan, Company Life Insurance, Medical/Dependent Care Flexible Spending Accounts, Tuition Assistance Program, Commuter Benefits Program, Gym Reimbursement, Parental Leave, Employee Learning Center
Essential Job Functions
Specific duties include but are not limited to:
Assisting the program in the providing administrative support and operation al tasks for the program ;
- Greet visitors
- Answers and directs phone calls
- Responds to general phone inquiries
- Receives and distributes faxes and mail
- Pre-screens potential intakes
- Schedules consultations
- Processes payment requests, purchase orders, reconciliations
- Maintaining and updating monthly statistics;
- Maintains resource materials;
- Utilizes and or maintains databases utilizing CMS, tracking sheets, contract management assistance ;
- Processing purchase orders, payment requests , reconciliations, funder timesheets from the programs in a timely and accurate fashion ;
- Assist in coordinating and/or providing support for special events ;
- Word Processing and proofreading memos and other documents; filing duties;
- Ordering, distributing and keeping inventory of special purchases;
- Collaborates and maintains cooperative relationships with all other Safe Horizon programs/departments and external vendors, including IS&T, Facilities, Purchasing and Accounts Payable;
- Answers and directs telephone calls, faxes and mail directed to the department;
- Other program- related administrative tasks as assigned
- High School Diploma/GED
- Bachelor's degree preferred
- Proficiency in Microsoft Excel, Outlook and PowerPoint
- Excellent organizational, writing, and analytical skills required, as well as high energy level, strong interpersonal skills, and initiative.
- Knowledge of domestic violence issues strongly preferred.
- If hired, I agree to abide by all of Safe Horizon’s rules and regulations, and understand that, if employed, my employment may be terminated with or without cause, and with or without notice, at any time, at the option of either the company or me. I further understand that no representation, whether oral or written by any representative or agent of the organization, at any time, constitutes a contract of employment. AmeriCorps, Peace Corps and other national service alumni are encouraged to apply.
Applicants may be responsible for providing the equipment and tools they need to work remotely as required, such as access to a computer, internet service, and phone service. Safe Horizon will discuss potential solutions with candidates and may assist where needed and agreed to in advance.
Please follow this link to view complete EEO Law and complaint filing information: https://www.eeoc.gov/sites/default/files/migrated_files/employers/eeoc_self_print_poster.pdf
Hiring Pay Range: 22.81 - 23.96 Hourly
Full-time Hours: 35 Hours per week
Full-time Benefits: Vacation Time, Paid Sick Time, Holidays, Medical, Dental, Vision, 403(b) Retirement Plan, Company Life Insurance, Medical/Dependent Care Flexible Spending Accounts, Tuition Assistance Program, Commuter Benefits Program, Gym Reimbursement, Parental Leave, Employee Learning Center