What are the responsibilities and job description for the Accounting Clerk position at Saint Xavier University?
Summary
The Accounting Clerk primarily supports the Purchasing Manager and Accounting Department as needed.
Essential Duties & Responsibilities
Assisting the Purchasing Manager and performing Purchasing responsibilities as needed including entering purchase order requisitions and communicating purchase order numbers to vendors and University departments.
Maintaining vendor database.
Obtaining and updating W-9's for all vendors.
Managing special projects.
Managing the preparation of annual 1099-MISC information returns.
Training new and existing University staff on Purchase order process and procedures.
Assisting with the collection of auditor-requested information.
Assisting the Accounts Payable Coordinator and performing AP responsibilities as needed including verification of check requisitions; serving as backup during vacations.
Assisting the Controller and AssistantController with Accounting responsibilities as needed.
Performing clerical responsibilities for the department.
Performing all other duties as assigned.
Qualifications
The requirements listed below are representative of the knowledge, skill and ability required.
High School Diploma or GED.
Two or more years of purchasing and / or accounts payable experience preferred.
Strong keyboarding skills and intermediate Excel abilities required; PowerPoint desirable.
Strong interpersonal skills, including the ability to write routine correspondence independently and the ability to speak effectively to University staff and vendor representatives.
Ability to calculate figures and solve practical problems and deal with a variety of variables in situations where some standardization exists.
Ability to work independently and as part of the staff team.
Service oriented skills.
A commitment to the University's mission, values and strategic plan.
Additional Expectations
We inspire success by working together to provide meaningful, personalized service in a spirit of excellence. SXU seeks candidates that deliver value-added services in a responsive, collaborative, effective, and respectful manner.