What are the responsibilities and job description for the Accounts Payable Specialist position at SALIDA HOSPITAL DISTRICT DBA HEART OF THE ROCKIES REGIONAL MEDICAL CENTER?
ESSENTIAL DUTIES PER AREA OF RESPONSIBILITY
1. Receives invoices for all services and materials supplied to the medical center.
2. Verifies contractual agreements with amounts, rates and terms of corresponding invoices as applicable.
3. Establishes and maintains recurring payment process for amounts not invoiced.
4. Codes general ledger entry for each invoice.
5. Routes authorizations to appropriate department manager or executive for approval.
6. Accurately enters approved invoices into accounts payable system in a timely manner to obtain maximum discounting.
7. Prepares check runs, obtains appropriate sign off on check registers and ensures checks are mailed timely.
8. Updates, maintains and documents changes to vendor files.
9. Closes out month-end in a timely manner, providing necessary reports.
10. Compiles vendor W-9 forms and issues IRS 1099 forms annually.
11. Audits freight bills against freight manifests if the need arises.
12. Audits and tracks vendor credits for pricing discrepancies, invoicing errors, invalid fees, product returns and replacement shipments
13. Answers all vendor inquiries.
14. Tracks and replenishes postage meter account and postage due.
15. Maintains communication with Materials Management to aid in accurate inventory valuation.
16. Assumes other duties as assigned by Vice President of Finance.