Project Manager

Overview

The Project Manager will become part of the leadership team of the Communities Fighting COVID! RTS Project. Under general supervision of the Principal Investigators and working with the Senior Project Manager, the Project Manager is responsible for providing management and supervision support to ensure the smooth operation of the day-to-day functions of the Project, including quality improvement, staff supervision, communication and flow of information between units, oversight of data collection and reporting, production and distribution of internal and external reports, implementing effective planning and evaluation strategies, communication, and coordination of meetings and activities. In addition, the Project Manager coordinates data reporting and prepares reports for the coordinating center.

Responsibilities

The Project Manager is responsible for but not limited to:

PROJECT IMPLEMENTATION, QUALITY IMPROVEMENT and OVERSIGHT 50%

General supervision and day-to-day oversight of the project. Work closely with the Program Specialist, At-home Testing Engagement and Retention Coordinators, Community Implementation Coordinator, and Data Managers to support planning and logistics for successful project implementation. Monitor progress according to project milestones and deadlines, and assure compliance with all federal reporting requirements. Complete IRB amendments and reports, confirming that the project and all components are in compliance at all times. Assist the Program Specialist with oversight of logistics including data collection devices, procurement of COVID testing supplies, PPE supplies, etc. Oversee quality of incoming data and processes for reporting results to County and to participants, identify potential problems, and ensure follow-up on quality issues with field staff. Ensure that project staff complete and file incident reports and that this information is communicated to the principal investigators in a timely manner. Serve as primary point of contact for communicating of and adherence to SDSU and SDSU Research Foundation policies and procedures. Serve as point person with RADx-UP Coordinating Center requests.

PERSONNEL MANAGEMENT 15%

Supervising and providing ongoing support to the At-home Testing Engagement and Retention Coordinators, Program Specialist, Community Implementation Coordinator, Community Health Workers, other field staff and student research assistants. This includes, but is not limited to, scheduling, evaluating, disciplining, coordinating and conducting training sessions and meetings with staff. The Project Manager will be secondary to the Program Specialist in supervising the community health workers and field staff. The Project Manager is responsible for creating and monitoring staff adherence to operations protocols and progress toward goals.

Assisting the Senior Project Manager with staff recruitment activities, drafting job descriptions, screening, interviewing and assisting with hiring decisions regarding project staff. Providing supervision to employees by giving work direction, coordinating schedules, and communicating feedback on their performance. Monitoring activities of key staff members through weekly meetings and the review of their written reports to ensure progress toward project goals. Monitoring the progress of key personnel as they prioritize, plan, and execute projects.

REPORTING and MEETING COORDINATION 15%

Preparing weekly reports summarizing project progress to update the Lead PIs on all aspects of the study. Organizes and runs weekly team meetings. Organizes monthly meetings with NIH. Creates meeting agendas and keeps detailed meeting minutes and distributes as appropriate. Coordination of regularly scheduled meetings with collaborators to provide them an overview of the progress of the study.  Support investigators in interim and final dissemination activities.

Assisting in the preparation of monthly and other periodic progress reports/results reports and preparation of annual progress reports (RPPR) for the National Institutes of Health and working with SDSU Research Foundation Development Specialist through the submission process for the RPPR.

SCHOOLS and COMMUNITY RELATIONS 5%

Provide regular correspondence with Sweetwater Union High School District (SUHSD) schools and district points of contact. Provide assistance to the Community Implementation Coordinator with developing flyers, presentations and other marketing tools for the project as needed. Develop and maintain relationships with the leadership and staff at participating SUHSD schools and other community-based organizations.

OTHER DUTIES AND RESPONSIBILITIES AS ASSIGNED 10%

Completes all necessary training, including SDSU’s Institutional Review Board Human Subjects tutorial. Conducts regular meetings with Principal Investigators to discuss progress; attends project meetings (team meetings, investigator meetings). Attend SDSU Research Foundation trainings relevant to the position.

Qualifications

• Equivalent to a bachelor’s degree in appropriate field related to program/project, or additional experience may be substituted for the required education on a year for year basis.
• Four years of progressively responsible experience in technical or administrative assignments, two years of which would be at the Program Specialist I level.

ADDITIONAL APPLICANT INFORMATION:

• The COVID-19 vaccine is required by the CSU for all SDSU Research Foundation employees as a condition of employment.   Should you be offered a position, you will be required to provide proof of vaccination status.  Individuals who obtain an approved medical or religious exemption on file will be required to complete regular COVID-19 testing
• A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with SDSU Research Foundation
• San Diego State University Research Foundation is an EEO/AA/Disability/Vets Employer