Job Title: Intellectual Property Paralegal

About Scarinci Hollenbeck:

Scarinci Hollenbeck is a growing practice of over 50 experienced attorneys. We serve the niche practice areas most often required by the owners and leaders of corporations. We offer a full range of services and have developed our business law practice with the expertise and specialization necessary to serve our clients as they adapt to the shifting economic landscape.

Job Summary:

Reporting to the Legal Paraprofessionals Manager, this role will be responsible for supporting various attorneys with all administrative aspects of the Intellectual Property section specialty.

Essential Duties/Responsibilities:

• Assist with basic legal research including but not limited to locating cases, statutes, and regulatory materials; conducts fact research on internet and private search engines.
• Attend, actively participate, and take notes at meetings.
• Collaborate and assist attorneys within other sections.
• Coordinate preparation of exhibits and witness lists.
• Correspond with foreign counsel as needed. 
• Draft legal documents including routine pleadings and motions, affidavits, and interrogatories, file motions and pleadings according to judicial procedures; and file trademark, service mark, patent, and copyright registrations and applications.
• Draft, review, and edit correspondence (engagement letters, retainer agreements, pleadings, petitions, motions, briefs, affidavits, contracts) and varied other specialty documents ensuring compliance with court rules.
• File any documents with courts, county, state, or federal agencies.
• Initiate opening of new files and closing of complete ones.
• Input attorney and billable paralegal time into WebView, maintaining billable paralegal requirements.
• Maintain contact with clients to track and analyze progress on a regular basis.
• Maintain knowledge of scientific, technological, and legal developments including completion continuing legal education.
• Maintain open client list and calendar.
• Manage domestic and international trademark and patent docketing as needed.
• Manage preparation of post-trial filings including briefing, motions for costs and sanctions as well as organize the case for appeal if necessary.
• Meet with attorneys, and other professional individuals and businesses seeking patent, trademark, or copyright protection to discuss assigned cases or projects.
• Order any type of necessary report to maintain client satisfaction.
• Organize and maintain case files, schedule client conferences and attorney meetings.
• Prepare and submit attorney expense reports.
• Prepare and file trademark and patent applications.
• Prepare, organize, store, and retrieve case files, which may include evidence, exhibits, depositions, pleadings, exhibits, and other items.
• Research and analyze statutes, regulations, legal articles, judicial decisions, and other legal sources; provide written analysis to attorneys.
• Schedule couriers, court reporters, expert witnesses, and other special functions.
• Perform other duties as assigned.

Education and Required Skills: 

• Associate degree in Paralegal studies or related field or equivalent experience required.
• 3 years law firm experience in Intellectual Property.
• Working knowledge of United States Patent and Trademark Office (USPTO) required.
• Trademark Trial and Appeal Board (TTAB) experience, and federal court litigation experience a plus. 
• Knowledge of the music business strongly favored. 
• Ability to function well in a high-paced environment.
• Ability to maintain confidential/sensitive information, exercises discretion and good judgement.
• Deep understanding of legal terminology and principles, research methods, court processes.
• Effective time management skills and excellent organizational skills.
• Excellent verbal and written communication skills, and interpersonal and client service skills.
• Strong attention to detail particularly in proofreading.
• Strong analytical, problem-solving and research skills.
• Strong technology skills and proficiency in Microsoft Office Suite, E-Discovery, Metastorm, NetDocuments, Elite, WebView; knowledgeable in Zoom or similar teleconference platforms.

Certifications:

• Paralegal Certificate preferred.
• Notary preferred.

Work Hours: 

• In person at either Little Falls, NJ or NY, NY locations (currently offering hybrid option 3 days in office work and 2 days remote work).
• Full-time, non-exempt, Monday to Friday 9:00 a.m. – 5 p.m. (one hour lunch).
• Overtime (over 40 hours) may be required from time to time.
• Compensation range $80,000 - $100,000 based on experience and location.

Scarinci Hollenbeck is an Equal Opportunity Employer.