Accounting Specialist

POSITION SUMMARY:

The primary role of the accounting specialist is to ensure the timely and accurate processing of accounts payable invoices and vendor payments in accordance with company policies and procedures. This position is also responsible for the timely and accurate posting of the daily deposit to the bank and accounting system. The Accounting Specialist also administrates corporate credit card programs including managing cards and reconciling the statements. This position will provide overall support to the Accounting Department as needed.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

· Accurately posts accounts payable invoices to accounting system daily.

· Reviews all invoices for proper supporting documentation and approvals in accordance with company policies.

· Processes checks in accordance with company policies.

· Works with purchasers to resolve discrepancies between invoices, purchase orders, and packing slips.

· Reconciles vendor statements to ensure all accounts are kept current.

· Answers vendor calls and responds timely to any vendor inquiries.

· Compiles and organizes all accounts payable files and documentation.

· Scans the daily deposit to the bank and posts to the accounting system

· Reconciles company credit card statements and manages credit card programs

· Assists with audits and tax issues as needed.

· Identifies and implements best practices to streamline processes.

· Participates in month end close and reporting as directed.

· Provides backup for front desk admin position during breaks or absences as needed.

· Provides backup for other accounting specialists during absences as needed.

· Other accounting or administrative duties and projects as assigned.

JOB SPECIFICATION:

Education/Experience: Associate’s Degree or equivalent from two-year college or technical school preferably in Accounting; or at least one year related experience and/or training; or an equivalent combination of education and experience.

Knowledge, Skills, and Abilities:

· Demonstrated ability to maintain high levels of confidentiality.

· Strong attention to detail and accuracy.

· Highly motivated and strong initiative for learning and quick implementation

· Ability to multi-task, prioritize, and manage time effectively in a fast paced, high volume environment

· Strong data entry skills.

· Proficient with speed and accuracy in the use of a computer keyboard, including the 10-key by touch.

· Good written and oral communication skills.

· Highly customer service oriented.

· Strong proficiency using MS Outlook, Word, and Excel.

· Demonstrated capability to interface and maintain effective relationships with all level of employees in a team-oriented environment.

· Other critical skills include planning & organizing; problem identification/resolution, multi-tasking, follow-through skills to bring tasks to closure in a timely manner, priority setting, and having a sense of urgency in accomplishing tasks in a timely manner.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is also required to stand; walk; reach with hands and arms; climb or balance and stoop, kneel. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

EEO/AA Employer/Vets/Disability

Job Type: Full-time

Pay: From $20.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Physical setting:

• Office

Schedule:

• Day shift
• Monday to Friday

Work Location: In person