What are the responsibilities and job description for the Assistant Director of Public Events position at Scripps College?
Claremont, CA
Job Posting Title:
Assistant Director of Public Events
Job Description:
PRIMARY PURPOSE/GENERAL DESCRIPTION:
Within the division of External Relations and Institutional Advancement and under supervision of the Director of Events and Conference Services, the Assistant Director of Public Events is responsible for growing and building relationships with external partners and maintaining those relationships, while promoting the Scripps Presents events series and Scripps College as a destination for events and conferences, in alignment with the mission of the College.
DESCRIPTION OF DUTIES AND RESPONSIBILITIES:
ESSENTIAL FUNCTIONS:
This information is intended to be a descriptive of the key responsibilities of the position. The list of essential functions below does not identify all duties performed by any single incumbent in this position. Perform other duties as assigned.
- In collaboration with the Director of Events & Conference Services and Assistant Vice President of Marketing and Communications, develop annual strategic sales, marketing, and promotional plans to advance Scripps Presents (the College’s signature events series) and external events/conferences.
- Lead the execution of the sales, marketing, and promotional plans for events and conferences, working collaboratively with Marketing and Communications.
- Measure, analyze, and report out on progress to goals, adjusting plans as needed.
- Assist with the development of Scripps Presents’ fall, spring, and summer series lineup each year.
- Supervise student employees to assist with the execution of Scripps Presents and external events.
- Assist with external partnership growth and development while fostering current relationships with publishers, agents, organizations, and other potential external partners for event programming and off-campus venue opportunities that are in alignment with the mission of the College.
- Performs other duties as assigned or requested.
- Active support for the College’s Principles of Community and Principles of Diversity in the performance of job duties.
REQUIRED KNOWLEDGE, SKILLS, ABILITIES:
Individual must possess knowledge, skills, and ability to successfully perform the essential functions of the position, or be able to explain or demonstrate how the essential function will be performed, with or without reasonable accommodation, using some other combination of skills and abilities.
- Excellent written and verbal communication, organizational, and interpersonal skills.
- Experience with and working knowledge of measuring, analyzing, and reporting on goals; understanding of industry KPIs and best practices.
- Experience with creating and managing sales, marketing, and promotional plans.
- An understanding of venue programming and production.
- Ability to manage multiple projects simultaneously with attention to details, timelines, and deadlines.
- Ability to work independently, use creativity to solve problems, and work collaboratively as part of a team.
QUALIFICATION STANDARDS:
EDUCATION & EXPERIENCE:
Bachelor’s degree in Business Administration, Marketing, Public Relations, Hospitality or relevant field is preferred, or any other combination of education, training or experience that provides the required knowledge, skills and ability to perform the job.
At least two years of higher education event planning and programming experience is preferred.
LICENSES / CERTIFICATES:
None.
OTHER:
HOURS & CLASSIFICATION AND STATUS:
This is a regular status, full-time, benefits-eligible, exempt position.
The regular hours for this full-time position are 8:00 a.m. to 5:00 p.m., Monday-Friday. Hours will vary and include evening and weekends based on needs of the College or department.
Salary rate range: $68,640.00-$72,720.00 annualized. The salary rate of the finalist(s) selected for this role will be sent based on a variety of factors, including but not limited to, internal equity, experience, education, speciality, and training.
SUPERVISORY RESPONSIBILITY:
Supervises student employees.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is quiet to moderate.
Physical and Mental Requirements
Ability to maintain good concentration level while dealing with interruptions; attention to details with emphasis on accuracy; capable of giving, receiving, and analyzing information, formulating work plans, and articulating goals and action plans.
Sitting in a normal seated position for extended periods of time. Standing for extended periods of time. Reaching and extending hand(s) or arm(s) in any direction. Finger dexterity required to manipulate objects with fingers rather than the whole hand(s), or arm(s), for example, using a keyboard. Communication skills using the spoken word. Ability to see within normal parameters. Ability to hear within normal parameters. Ability to bend and stoop, for example, to file. Ability to move about. Ability to lift and carry short distances up to 20 lbs., for example to lift or move office supplies, files, books and packages
At-Will Employment
Regular employment at the College is for no specified period of time; conditions and status of employment (hours, pay, title, duties, etc.) are subject to change at any time. Scripps College is an At-Will employer. Employees, and likewise the College, are free to end the employment relationship at any time, for any reason, with or without notice or cause, unless otherwise prohibited by law.
Salary : $68,640 - $72,720
