What are the responsibilities and job description for the Administrative Assistant position at Senior Options Florida?
We are seeking an Administrative Assistant to organize and coordinate various office duties. The successful candidate must be able to ensure a high level of organizational effectiveness, communication, and attention to detail. The administrative assistant must be able to multi-task, prioritize, and handle competing responsibilities.
Strong interpersonal and written/verbal communication skills to interact and collaborate effectively with colleagues, clients, and professional contacts.
Additional responsibilities include scheduling meetings and appointments; coordinating IT, equipment and office supply arrangements; and providing general administrative support.
Previous experience as a Front Office Manager or Office Administrator is a must. A successful administrator should also have experience with a variety of office software (e-mail tools, spreadsheets, google drive, and quickbooks) and be able to accurately handle administrative duties.
Ultimately, the administrator should ensure the smooth running of the office and help to improve organization procedures and the day-to-day operation.
Requirements
Proven experience as an Front Office Manager or an Administrative Assistant
Knowledge of office administrator responsibilities, systems, and procedures
Proficiency in MS Office, Google Suite
Excellent time management skills, ability to multi-task and prioritize work
High emotional intelligence and discretion
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Strong organizational and planning skills in a fast-paced environment
A creative mind with an ability to suggest improvements