Project Coordinator

Why Work at Shaw?

From the day you are hired, we support you in your career - providing new opportunities and allowing you to focus on the unique skills and value you bring to the company. As a member of the Shaw Team, you will stand out as a world-class construction professional. While we take our work seriously, we promote a fun, safe, supportive, and encouraging work environment. We also encourage work/life balance and community involvement for all of our employees.

At Shaw, we believe diversity is what makes us unique as a company. Each individual we hire brings something different to the buildings and the relationships we build. We strive daily to create an environment where our employees feel supported and welcomed in both our company and the construction industry. We welcome new ideas, skills, passions, cultures, and backgrounds to create an even stronger Shaw culture. That’s why in 2021, The Denver Post named Shaw to the “Top Work Place” list for the third time. #WeAreShaw means more than just working at Shaw, it represents the diversity, safety culture and community of Shaw.

Job Summary: Provides administrative support to the Self-Perform group to ensure they operate effectively. Provides administrative and accounting support to the Project Managers and Accounting department by assisting with document control and maintaining project accounting records on construction jobs, including contracts, change orders, pay applications, invoices, etc. Office-based position located in Denver, Colorado. Periodic travel to project, yard (North Denver) and other office locations.

Duties & Responsibilities:

Serve as Project Coordinator on all SPS (Self-Performed Service) construction jobs. At the direction of the project team and the Vice President of Self-Perform within the guidelines of best practices and as deemed necessary on a project by project basis:

• Maintain and update self-perform job status reports & meeting minutes on a biweekly basis.
• Coordinate & participate in departmental training, meetings & events.
• Update bid calendar and construction calendar.
• Maintain department files.
• Assist in developing proposals.
• Gather and enter historical project cost data.
• Assist with submittals and safety documentation.
• Perform certain job setup duties in the accounting software(s) including configuring T&M owner billings and importing budgets
• Setting up phase codes and cost types as needed
• Set up electronic and hard copy project files.
• Process, send, receive and file subcontracts and purchase agreements at the direction of the Project Manager.
• Prepare, code and interface field purchase orders.
• Assist with production of SPS contracts and change orders.
• Process subcontractor change orders at the direction of the Project Manager.
• Process and initiate payments for subcontractor pay applications.
• Process vendor invoices for payment.
• Process SPS pay applications and required supporting documentation at the direction of the Project Manager.
• Assist Project Manager in preparation of MPR reporting package.
• Assemble materials necessary for O&M Manuals and other documents as requested at the direction of the Project Manager.
• Assemble subcontractor final statements of account and sales & use tax affidavits and submit to Project Accountant for review prior to processing.
• Assist in the preparation of final records for the project and archive project files.
• Accrue sales & use tax liabilities in compliance with jurisdictional regulations.

• Assist with project cost audits and sales & use tax audits as directed by the Project Accountant.
• Monitor, reconcile and adjust accounts payable.
• Assist with change management maintenance and coordination between the main job and the self-perform job.
• Maintain office space as directed by the Office Manager.
• Other duties as assigned.

Requirements:

• Associates degree or higher in accounting or business administration, or a High School Diploma with 3 years of administrative and bookkeeping/accounting experience.
• Strong customer service, problem-solving, organizational and communication skills.
• Professional, reliable and diligent.
• Strong interpersonal skills to promote strong working relationships with project teams and other departments within the company.
• Proficiency with Microsoft Excel, Word, and Outlook.

Preferred Qualifications:

• Solid grasp of project accounting and administrative concepts.
• Fluent in Spanish a BIG plus!
• Experience in a similar role or commercial construction industry experience.
• Familiarity with Viewpoint, Textura and AIA construction software.
• Notary Public

Benefits:

• Paid Time Off
• Paid Holidays
• 401(k) Plan with Company Match
• Medical, Dental, and Vision Insurance
• Wellness Program
• Employee Assistance Program
• Health Savings Account (HSA) with Company contribution
• Flexible Spending Account (FSA) Options
• Life and AD&D Insurance (company paid) and Voluntary Life & AD&D Insurance (employee paid)
• Long-term Disability Insurance (company paid)
• Short-term Disability, Critical Illness, Hospital Indemnity, and Accident Insurance (employee paid)