What are the responsibilities and job description for the Probate Clerk I position at Shelby County?
- Performs all duties necessary to maintain office routine and efficiency.
- Maintain Probate Court case files - scans, indexes and records docket cases, file creation; on going take in and scanning of subsequent filing.
- Takes in, by mail, electronic filing, or in person, cases, including wills, administrations, conservatorships/guardian, condemnations, etc., filed by attorneys or individuals.
- Types all necessary papers and prepares cases for hearings.
- Reviews filing to be sure applicable requirements of statutes have been met prior to hearing/Judge's review.
- Prepares billing for court files.
- As directed by the Chief Clerk, assists with Election Day preparation and provides support and assistance to the poll workers and public on Election Day.
- Serves as back up for the Probate Clerk II, Supervisor, Probate Court and Assistant to the Probate Judge/Special Projects Liaison.
- Drafts simple orders.
- Assists with election processes as necessary.
- Performs all duties in a safe and efficient manner.
- Performs other duties as assigned by supervision.
MINIMUM REQUIREMENTS
- High school diploma or equivalent.
- Two years of experience that demonstrates the above listed knowledge, skill and abilities, including beginner to intermediate skills and knowledge of Word and Excel.
- Bonding is required.
- Must obtain commission as Notary Public.
PREFERRED REQUIREMENTS
- Prior experience working in law office, probate office, or some college paralegal training.
WORKING CONDITIONS
Work is mostly performed in an office environment.
PHYSICAL REQUIREMENTS
Work is sedentary in nature and involves sitting, standing, bending, lifting up to 10 pounds and walking. Occasionally work may require lifting heavy books, weighing 25 pounds.
WRITTEN/PERFORMANCE EXAMINATIONS
No written or performance examination will be required for this position. Applicants are screened and certified based on an evaluation of their education, training, experience and other requirements as outlined in this Position Announcement and denoted on their Job Application and responses to the Supplemental Questionnaire.
PRE-EMPLOYMENT/POST OFFER CONDITIONS
BACKGROUND CHECK: As part of the pre-employment procedure, former supervisors, employers, police and FBI files, plus references provided by the candidates shall be checked as a precaution against obtaining undesirable employees. Reference and background checks may or may not be completed prior to an offer of employment, and the information shall be handled as privileged information available to appointing authorities in considering applicants.
PRE-EMPLOYMENT/POST OFFER DRUG SCREENING: Shelby County is committed to providing and maintaining a drug-free work environment. After receiving a conditional offer of employment, applicants are required to pass a drug test conducted at a test site designated by Shelby County.
Shelby County, Alabama is an Equal Opportunity Employer. Qualified applicants are considered for all positions without regard to race, color, religion, sex, national origin, age, marital or veteran status, disability or any other legally protected status.
Salary : $37,502 - $56,243