Expense Specialist

We are seeking an Expense Specialist to join our Firm. This position will be based in our White Plains office (hybrid). This position audits expense reports and processes a variety of internal feeds including more complex department work assignments as needed.

Responsibilities include but are not limited to:

• Reviews expense reports received from firm employees and partners, checking accuracy of coding for client matters and disbursement codes.
• Ensures expenditures are in compliance with firm and tax authority guidelines, verifying that appropriate supporting documentation is included.
• Communicate orally and/or in writing any issues with the person submitting the expense report, adjusting expense reports as needed.
• Demonstrates effective interpersonal, written and verbal communication skills to facilitate effective work relationships with others.
• Adds notations and appends imaged documents as needed.
• Processes weekly check/ACH payments and distribution of payments.
• Processes files received from internal and external sources related to firm expenditures, reviewing for accuracy and completeness. Reconcile and correct rejected transactions. Prepare AP sessions if appropriate.
• Manually enter and post client disbursement batches received from Firm's domestic and international offices.
• Adjust time entries as requested.
• Complies with and understands Firm operation, policies and procedures.
• Manages Firm resources responsibly.
• Performs non-routine assignments and other special projects.
• Performs other related duties as assigned.

Qualifications

• Knowledge of relevant firm computer software programs (e.g., Chrome River, Aderant, Outlook, Excel, PowerPoint), with the ability to learn new software and operating systems
• Thorough knowledge of bookkeeping practices
• Demonstrates effective interpersonal and communication skills, both verbally and in writing
• Demonstrates close attention to detail
• Ability to handle multiple projects and shifting priorities
• Ability to handle sensitive matters and maintain confidentiality
• Ability to organize and prioritize work
• Ability to work well in a demanding and fast-paced environment
• Ability to work well independently as well as effectively within a team
• Flexibility to adjust hours and work the hours necessary to meet operating and business needs

Experience/ Education

• High School Diploma or equivalent with minimum of two years of related experience
• Associate's degree with minimum of one year of related experience

About Us

Skadden, Arps, Slate, Meagher & Flom LLP (Skadden) has forged a reputation as one of the most prestigious law firms in the world. By relying on innovation, intellect, teamwork and tenacity, our lawyers deliver the highest quality advice and novel solutions to our clients' legal issues. We are recognized as a global powerhouse for complex transactions, litigation/controversy issues, and regulatory matters, as well as for the open, collaborative relationships we build with clients. Our attorneys, who reflect diverse backgrounds and perspectives, collaborate seamlessly across 50-plus practices and 21 offices in the world’s major financial centers.

Culture & Life at Skadden

What makes Skadden special is our people and the culture, community and spirit of collaboration we have created. We believe in teamwork and inspiring each other to be our best in an atmosphere that promotes professionalism and excellence in all that we do. We know that inclusion, equity and drawing on the strength of a wide spectrum of diverse talent only make us better and is vital to the firm's success. Our goal is for everyone at the firm to enjoy a challenging career with opportunities for development and growth and to support the well-being of our attorneys and professional staff.

Benefits

The overall well-being of our team is important to us. We offer generous benefits to help you achieve wellness in all areas of your life.

• Competitive salaries and year-end discretionary bonuses.
• Comprehensive health care (medical, dental, vision), savings plan/401(k) and voluntary benefits.
• Generous paid time off.
• Paid leave options, including parental.
• In-classroom, remote, and on-demand learning and professional development opportunities.
• Robust well-being classes and programs.
• Opportunities to give back and make an impact in local communities.

For further details, please visit: https://www.skadden.com/careers/staff/employee-benefits

The starting base salary for this position is expected to be within the range listed under Salary Details. Actual salary will be determined based on skills, experience (to the extent relevant) and other-job related factors, consistent with applicable law.

Salary Details

$55,000 - $60,000

Skadden is an Equal Opportunity Employer (Disability/Vet/other protected categories). For more information, please visit Skadden.com/careers.