What are the responsibilities and job description for the Engineering Administrative Assistant position at Sonnenalp Properties?
The Sonnenalp is hiring a Full-Time Year Round Engineering Administrative Assistant.
Wage: $20.00 - $25.00 /hour
Primary Purpose of Position
The Engineering Administrative Assistant will be responsible for ensuring that the Engineering Department runs smoothly and efficiently by providing administrative support and by acting as a liaison between the Engineering Department and other departments within the hotel.
Essential Duties and Responsibilities
- Invoice processing (Accounts Payable)
- Maintain HotSOS Maintenance Program.
- Direct daily service orders.
- Check that engineers have closed or completed HotSOS orders properly.
- Maintain, adjust or edit Engineering issues, pm types, schedules etc.
- Department Billing (Accounts Receivable):
- Enter billable closed HotSOS service orders into billing program in Excel.
- Enter Activity Logs into billing program in Excel.
- Open and respond to departmental e-mails.
- Provide support to engineers, ensure radio calls are responded to, ensure engineers paperwork is being completed as necessary.
- Ensure schedules are adhered to in On Track based on Director of Facilities instructions.
- Produce appropriate HotSOS reporting for Director of Facilities weekly.
- Inventory light bulbs, batteries, and miscellaneous supplies (i.e., tape, glue, paint brushes, etc.), order parts, and file.
- Review departmental trouble issues with Director of Facilities and document (i.e., e-mail, memo, etc.), if necessary.
- Annual Departmental Budget Preparation
- Perform any further duties as required by the Director of Facilities.
Education/Experience
- High School diploma required. College degree preferred.
- Minimum 2-3 years experience in a hotel or similar Engineering Department.
- Minimum 2 years admin/office experience.
- Must be able to work with others, be professional, courteous to guests and fellow employees.
- Spanish Language skills helpful but not required.
- High level computer experience, preferably Microsoft Office Proficient in e-mailing, memo/letter writing, and website searches. Must have a high skill level in EXCEL. HotSOS computer system experience helpful or the ability to quickly learn computer maintenance systems. Computer reservation system experience helpful, but not required.
- Accounting experience: Accounts Payable and Accounts Receivable necessary. Budgeting and cost accounting preferred.
Essential Physical Requirements
- Work is mainly performed in an office environment. Extensive contact with staff.
- Conditions exist for high volume interaction during peak periods.
- Requires the ability to distinguish colors and symbols.
- Required to work overtime as needed.
- May be required to work evenings and weekends.
Employee Conduct
It is the responsibility of every employee to contribute to a positive work environment through cooperative and professional interactions with co-workers, guests and vendors.
Benefits:
- Medical, Dental, Vision Insurance
- Resort Discounts
- Holiday Pay, Paid Time Off and Sick Pay
- 401(k) Retirement Plan & Roth 401(k)
- Voluntary Life Insurance
- Short Term & Long Term Disability
- Employee Assistance Program
- Parking Credit or Discounted Bus Passes
This job description is intended to convey information essential to understanding the scope of the position and it is not intended to be an exhaustive list of skills, efforts, duties, responsibilities or working conditions associated with the position. Management may assign or reassign duties and responsibilities to this job at any time.
Salary : $20 - $25
