Registrar Day Camp

Job Details

Job Location

Hale Y and ELC - Quincy, MA

Salary Range

$20.00 - $20.00 Hourly

Description

The Camp Registrar works directly with the Camp Director and/or Assistant Director. The Registrar is responsible for maintaining proper camp records (i.e., attendance, camp payments etc.), as well as monitoring camp emails and phone calls. Applicants must be at least 18 years old.

Specific Job Duties Responsibilities

• Input registrations for summer camp programs; this includes registrations and payment received by mail as well as assisting parents to register online
• Be a primary point of contact for parents; answer questions, provide information regarding items such as logistics, dates, etc.
• Help with billing and collection of payments in a timely manner
• Assist with day camp check in and check out as needed
• Maintain all attendance records
• Other duties as assigned with or without accommodation
  
  

Core Expectations

STAFF ENGAGEMENT & DEVELOPMENT

Assist in supervision of program participants in accordance with the organization's policies, EEC regulations, applicable laws and QRIS Standards. Monitor and communicate with Camp Directors, all staff related EEC, QRIS, and South Shore YMCA requirements.

MEMBERSHIP ENGAGEMENT & DEVELOPMENT

Builds relationships with and among families and members, assists in responding to inquiries and solves problems. Creates a supportive community environment, assists in recruiting and engaging new families, and connects families to the YMCA’s cause.

FACILITY MANAGEMENT

Works with the Camp Directors and other Camp Staff members to ensure that program facilities and equipment for children are safe, clean, adequately equipped, well maintained, and attractive.

VOLUNTEER DEVELOPMENT

Responsible for assisting to engage and work with volunteers.

COMMUNITY INVOLVEMENT & SUPPORT

Assists in YMCA fundraising activities/events, and engages in collaborative relationships with community organizations in order to strengthen support and build community.

YMCA COMPETENCIES - Leader Level

Mission and Community Oriented – Accepts and demonstrates YMCA values. Work effectively with people of all backgrounds and levels. Willingness to serve and fulfill community needs. Recruit volunteers and build supportive relationships with them.

People Oriented – Remains calm in challenging situations and seeks to understand the underlying cause. Speaks and writes effectively. Develops rapport, relates well and takes initiative to assist in developing others.

Results Oriented – Discovers ideas to create and deliver a high-value member experience. Makes sound judgments, establishes goals, plans work, supports fundraising, and adheres to budgeting procedures.

Personal Development – Recognizes personal strengths and limitations, pursues self development and demonstrates flexibility.

CORE COMPETENCIES ESSENTIAL FOR CARING FOR AND EDUCATING CHILDREN & YOUTH

• Understanding the Growth and Development of Children and Youth
• Guiding and Interacting with Children and Youth
• Partnering with Families and Communities
• Health, Safety, and Nutrition
• Learning Environments and Implementing Curriculum
• Observation, Assessment, and Documentation
• Program Planning and Development
• Professionalism and Leadership
  
  

Qualifications

• Experience with school-age children
• The ability to develop positive, effective working relationships with staff, children & families, volunteers, school administrators, members, community leaders and other agencies are critical to this position.
• Effective management skills, the ability to implement methods to address and follow up with family needs/concerns in a positive and professional way reflecting an attitude that values diversity.
• Efficient computer skills