Accounts Payable Clerk

Position: Accounts Payable Clerk
Reports to: Director of Finance
Job Type: Part-Time Non-Exempt

Southall is a premier destination bringing nature, produce and people together in a powerful and unique way. This position is responsible for the Accounts Payable function in the Finance department, including the timely processing of invoices, daily bookkeeping and record keeping, financial reporting and the preparation of tax records for financial audits.

Responsibilities:

• The AP Clerk is responsible for maintaining preopening accounting activities under the direction of the Director of Finance, including sorting, coding and processing invoices, preparing invoices for payment, updating excel worksheets, analyze discrepancies and unpaid invoices and maintaining vendor files.
• Good understanding of Month-End Process, including but not limited to preparation of financial statements, accruals and journal entries, inter-company entries, maintaining reconciliations for all balance sheet accounts in established corporate formats and in accordance with generally accepted accounting principles.
• Assist with month end adjustment journal entries and balance sheet reconciliations.
• Research guest and vendor questions; follows through within 24 hours.
• Schedules; follows through on monthly House Bank audits.
• Assists in preparation of tax returns.
• Monitors hotel operations to ensure compliance with all internal and Corporate policies.
• Performs other duties and responsibilities asked by Director of Finance based upon department needs.
• Match receiving records, purchase orders, requisitions, and invoices for proper encoding and approvals.  Verify invoices versus purchase order/requisition for purchase as to items, specs, quantity and receipt
• Post the processed invoices to the computer in a timely manner to ensure that cash discounts are taken and penalty/late charges are avoided.
• Ensure all Accounts Payable Reports are kept in storage in compliance with the hotels established retention period.
• Compile Federal ID and Social Security Numbers for all vendors for year-end processing of 1099's.

Skills and Experience:

• At least 3 years of Finance experience, preferably within a luxury hotel
• Requires advanced knowledge of the accounting, finance and hospitality professions. Requires experiential knowledge for management of people and complex problems.
• Requires ability to analyze activities or information involving some original data manipulation or interpretation to arrive at logical conclusions.
• Ability to make decisions guided by established policies and procedures.
• Ability to communicate so as to provide information and services, supervisory skills.
• Must be able to understand, speak, read, and write in the English language
• Ability to effectively communicate and provide directions in a clear, concise and professional manner in both verbal and written form
• Demonstrated ability to manage complex tasks and prioritize competing demands in order to meet deadlines
• Strong leadership & organizational skills required
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Basic knowledge of bookkeeping filing systems.
• Basic mathematical skills and ability to operate a 10-key by touch.
• Ability to effectively deal with guest and employee concerns in a friendly and positive manner.  This involves listening to the nature of concern, demonstrating empathy with the customer and providing positive and proactive solutions.
• Ability to do repetitious work.
• Ability to work quickly and neatly.
• Available to work weekends, evenings and/or holidays

Education & Requirements

• Bachelor’s degree (B.A) in Accounting highly preferred, or four years related experience and/or training; or equivalent combination of education and experience.
• The physical demands described here are representative of those that must be met by a team member to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Lifting, pushing, pulling, carrying - limited lifting, pushing, pulling or carrying up to 15-20 lbs. Generally boxes, computer equipment.
• Limited bending/kneeling required when arranging supplies or equipment.
• Mobility - limited, between offices and departments.
• Infrequent continuous standing, climbing or driving required.