What are the responsibilities and job description for the ASSOCIATE SPECIALIST - SPECIALIST - SUBCONTRACTS position at Southwest Research Institute?
Who We Are:
The Subcontracts Group of the Purchasing Department is responsible for the solicitation, negotiation, award,documentation, administration, and closeout of subcontracts. The team assists Project Managers in all phases of the subcontract.
Objectives of this Role:
- Must be a motivated self-starter who can work independently and as part of a team in a dynamic environment.
- Cradle to grave award and administration of Subcontracts.
- Awards must comply with government requirements, primarily FAR and CFR.
- Review Subcontract needs, issue RFP's, determine flowdown requirements, recommend appropriate contract type, negotiate and issue subcontract awards supporting contracts with Institute clients to evaluate for compliance to Federal regulations.
- Perform cost/price analysis, market research, negotiations, and approving subcontract invoices.
- Adhere to all compliance and auditing requirements for the conduct of ethical and transparent operations including compliance to Institute, Purchasing, and Subcontracts Policies .
- During a subcontract period of performance, monitor the terms of the agreement including progress, plans, invoices and payments.
- Address change orders, modifications and disputes in a timely manner.
- Must be able to apply conceptual knowledge to solve problems and progress work timely.
Daily and Monthly Responsibilities:
- Review Subcontract needs, issue RFP's, determine flowdown requirements, recommend appropriate contract type, negotiate and issue subcontract awards supporting contracts with Institute clients to evaluate for compliance to Federal regulations and Institute policies.
- Evaluate subcontractor proposals, perform cost/price analysis, market research, negotiations of subcontract terms and conditions, and approving subcontract invoices.
- Awards and administers subcontracts of various types and complexity.
- Negotiate and award other agreement types to include Teaming Agreements, CRADAs, Basis Order Agreements, and Task Orders to support Institute projects.
- Regularly interact with internal customers to include program management, contracts, accounting, legal and others groups as required.
- Must have good interpersonal and communication skills to effectively resolve subcontract issues of varying degrees of complexity.
- Ensure compliance with government regulations, Institute policies and business practices.
- Research, analyze, coordinate, develop and maintain auditable business documentation.
- Perform all other duties as assigned.
Requirements:
- Requires a Bachelors in Business or related with related experience
- 0-5 years: Demonstrated experience administering, negotiating and awarding Government Contracts or Subcontracts. Working knowledge and experience with Federal Acquisition Regulations (FAR), Defense Federal Acquisition Regulations (DFARs), Code of Federal Regulations and other supplements.
- 0-5 years: Preferred demonstrated experience in Government Contracts or Subcontracts to include managing contract requirements, negotiating and awarding various contract types and complexity, cost/price justification, and compliance activities.
- 2 years: Working knowledge and experience with personal computers and general business practices. Proficiency in Microsoft Office, especially Excel and Word.
- 2 years: Demonstrate high quality written and oral communication.
- A valid/clear driver's license is required.
Benefits:
On Site Cafeteria, Tuition Reimbursement, Paid Holidays, Professional Development, Gym Memberships, Long Term Disability, Medical, Dental and Vision, Employee Referral Program, Retirement / Pension Plans, Health Care On Site, Flexible Spending Accounts, Vacation/paid time off, Merchandise Discounts, Employee Events, Parking , Military Leave, Paid sick days
About the Company:
Southwest Research Institute
We are R&D problem solvers providing independent, premier services to government and industry clients. Our multidisciplinary nature allows us to rapidly assemble diverse teams to tackle problems from multiple directions. We push the boundaries of science and technology to develop innovative solutions that advance the state of the art and improve human health and safety. Operating as a nonprofit since our 1947 inception, we work in the public’s best interest and toward the betterment of mankind. At SwRI, we tirelessly pursue innovation and excellence in science and technology for the betterment of humankind. We support work on nearly 4,000 client projects at any given time through a wide range of technical competencies with 2,574 staff members in nine technical divisions. Client services include, but are not limited to, Automotive and Transportation, Biomedical & Health, Chemistry & Materials, Computers and Electronics, Defense & Security, Earth & Space, Energy & Environment, and Manufacturing & Construction.
TECHNICAL DIVISIONS
- Applied Physics-Developing advanced electronic and microelectronic devices, power supplies, voice and data communication systems, robot test services, and payloads
- Applied Power-Using physical science research and applied engineering to produce sensors, instruments, and hardware used worldwide.
- Center for Nuclear Waste Regulatory Analyses-Resolving technical and regulatory issues related to a potential geologic repository for spent nuclear fule and high-level radioactive waste.
- Chemistry and Chemical Engineering-Performing research and technical services using chemistry and chemical engineering technology.
- Defense and & Intelligence Solutions-Providing advanced direction finding and tracking systems through geolocation system development.
- Fuels and Lubricants Research-Performing fuels and lubricants research activities to meet regulatory and competitive goals.
- Intelligent Systems-Providing engineering services in resaerch and development of complex systems and equipment.
- Mechanical Engineering-Improving safety, reliability, efficiency and life of new or existing mechanical components or systems.
- Powertrain Engineering-Designing and developing vehicle and engine components to achieve performance and emissions goals.
- Space Science & Engineering-Developing and managing advanced scientific payloads aboard satellites and sounding rockets.
PRESIDENT'S MESSAGE
Innovation in science and technology has been a hallmark of Southwest Research Institute since its earliest days. It's no exaggeration to say we are committed to advancing science and applying technology to benefit government, industry, and all humankind. That is our mission. Our multidisciplinary, collaborative approach allows us to successfully solve clients' most challenging problems. Today, we are a leader among independent, nonprofit research and development organizations. Our staff of 2,574 scientists, engineers, analysts, and support staff members continues to accomplish outstanding fundamental and applied engineering and research for clients from diverse segments of government and industry. Adam L. Hamilton, P.E, President and CEO
Company Size:
2,000 to 2,499 employees
Industry:
Engineering Services
Founded:
1947
Website:
http://www.swri.org/
