Work Control Coordinator - Facilities Support

Job Title: Work Control Coordinator

Department: Operations

FLSA Status: Non-Exempt

Spectrum Management, LLC has been serving the Washington, D.C. metropolitan area for over 24 years and provides a comprehensive array of services that include construction management, facilities management and real estate development services. Spectrum Management is seeking a Work Control Coordinator to support company clients by maintaining office systems and office operations for one of our Washington, D.C. locations.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Assists Tenants, Project Managers and Chief Engineers on a daily basis.
• Greets and provides excellent customer service to clients and visitors.
• Responds to routine questions and requests for information.
• Answers, screens, and directs incoming calls to the appropriate individual.
• Creates Task Orders for Contracting Officers and tenants and closes them out once work is completed.
• Distributes work orders and closes out all work request tickets.
• Manages and inputs information for Micromain.
• Works with preferred vendors on obtaining the best price, researching other vendors for best pricing, and working with the vendors on returns/service issues.
• Maintains invoices for the tenants, Contracting Officers and contractors.
• Creates and maintains all monthly deliverables, and distributes morning and daily reports.
• Maintains attendance records and schedules.
• Maintains all certificates of insurance and sub-contracts.
• Generates all preventive maintenance reports on a monthly basis.
• Maintains necessary reports for Accounts Payable.
• Maintains a secure office filing system.
• Other duties as assigned.

QUALIFICATIONS:

REQUIRED EDUCATION, EXPERIENCE and/or CERTIFICATIONS:

• High school diploma or GED
• At least one year of relevant office management/administrative experience
• 3 years of experience with data entry, sorting and reporting using Excel (formulas, formatting, etc.)
• 3 years of experience with Microsoft Office Suite

PREFERRED EDUCATION, EXPERIENCE and/or CERTIFICATIONS:

• Associates Degree.
• Experience with Micromain, Salesforce, Flowpath
• Facility/Building services experience a plus.

COMPETENCIES:

• Proficiency with all Microsoft Office products
• Ability to analyze and synthesize information
• Ability to learn quickly
• Excellent organizational and time management skills
• Strong attention to detail
• Ability to identify errors and inconsistencies
• Ability to work independently or as part of a team
• Exceptional oral and written communication skills

· Standard hours for this position are Monday – Friday, 8:30 am – 5:00 pm

· To Apply: Please submit a cover letter and resume.

Spectrum Management is an Equal Opportunity Employer. 

Salary : $21 - $24