Domestic Procurement Coordinator

US Domestic Procurement Coordinator JD.docx

Domestic Procurement Coordinator

Location: Newark, Delaware

Reports To: Order & Inside sales Supervisor, Product Manager, CEO, works alongside international purchasing coordinator, and logistic coordinator/warehouse manager.

Job Summary

The domestic procurement coordinator is responsible for overseeing and coordinating the procurement of lighting components, services, and finished goods from the U.S. -based vendors and the LCL freight service provider. This role ensures timely, cost-effective, and high-quality sources of materials while maintaining strong relationships with suppliers and internal stakeholders. This position manages purchasing activities, vendor communication, order tracking, and issue resolution.

Job Duties

Purchase Order Management

• Create, track, and manage purchase orders with U.S. suppliers for components, service, raw materials, and finished lighting products.
• Monitor and track open orders to ensure on-time delivery; proactively follow up with vendors on shipping status.
• Ensure accuracy of order details including pricing, lead times, and delivery terms.
• Follow up on open orders and proactively resolve delays or discrepancies.
  
  

Vendor Management

• Build and maintain strong working relationships with domestic suppliers.
• Coordinate with logistic team to build and maintain strong business relationships with the domestic LCL freight service provider
• Negotiate pricing, terms, and delivery schedules to ensure best value.
• Monitor vendor performance and address issues related to quality, timeliness, or compliance and suggest improvements where needed.
• Inventory Coordination
• Work closely with inventory and warehouse teams to align procurement with inventory levels and sales forecasts.
• Help prevent stockouts or overstock situations through timely replenishment planning.
• Data & Systems Management
• Maintain accurate procurement records, supplier documentation, and dates in the company system.
• Run reports to support purchasing decisions and internal communication. Support audits and record-keeping for all procurement transactions.
• Cross-Functional Collaboration
• Coordinate with product development, logistics, accounting, and sales teams to ensure alignment on product availability and timelines.
• Coordinate with finance and accounts payable on invoice approvals and vendor payments.
  
  

Qualifications

• Bachelor’s degree in supply chain, business, or related field preferred.
• 2 years of experience in purchasing or procurement, preferably in the lighting, electronic or related manufacturing industry.
• Knowledge of procurement practices and supply chain principles.
• Strong negotiation, organizational, and communication skills.
• Proficiency in procurement software and Microsoft Office Suite (especially Excel).
• Ability to manage multiple priorities in a fast-paced environment.
• Detail-oriented with a high degree of accuracy.
  
  

Preferred Skills

• Experience with ERP systems such as NetSuite, Sales force, QuickBooks
• Familiarity with lighting components, specifications, and industry standards.
• Understanding with logistics and domestic freight coordination.
  
  

This is a hybrid in office and remote position. The in office hours are Monday-Friday 8am-4pm.

Remote work will be determined after start date.