Office Manager

Office Manager - ( 220001VJ )

Description

We're active members of the communities we serve. That's why at Stantec, we always design with community in mind.

The Stantec community unites approximately 22,000 employees working in over 400 locations across six continents. Our work—engineering, architecture, interior design, landscape architecture, surveying, environmental sciences, project management, and project economics, from initial project concept and planning through design, construction, and commissioning—begins at the intersection of community, creativity, and client relationships. With a long-term commitment to the people and places we serve, Stantec has the unique ability to connect to projects on a personal level and advance the quality of life in communities across the globe. Stantec trades on the TSX and the NYSE under the symbol STN. Visit us at stantec.com or find us on social media.

Your Opportunity

We have an exciting opportunity as an Office Manager, Puget Sound to join our Bellevue, Lynnwood and Seattle offices. The Office Manager is responsible for ensuring the seamless management of the office.

The candidate must be able to organize and prioritize multiple tasks, effectively manage through stressful situations, and consistently make effective, high quality decisions; must understand complex relationships, develop open, effective, and consistent communication with the managing leaders and staff. The candidate will have overall responsibility for the office including the maintenance and operations, workplace safety, and contract services.

Your Key Responsibilities

• Develop and manage operating budgets, proactively track variances, and manage within target
• Achieve cost savings through maximizing utilization of suppliers, preferred vendors/contractors and identify additional efficiency opportunities
• Ensure all site management and operations practices comply with Stantec standards
• Proactively manage all facility services in standard processes and procedures
• Interact with property management to address facilities issues
• Primary contact for property management – available on call 24/7 as needed for emergencies
• Implement preventive, ongoing, and anticipated maintenance/repair programs
• Participate in monthly audit to ensure maintenance tasks are completed on time
• Conduct frequent meetings with the office leadership and with all staff to convey office, region, and company information
• Records Management Contact: Provide archiving materials, i.e. boxes, forms, labels; enter new archive into system creating database; maintain records destruction schedule; process archive pick-ups and box retrieval requests through Iron Mountain
• Timecard Administrator: Enter, correct, and submit timecards for various employees, as needed
• Participate in safety committee
• Manage new employee orientation and training
• Supervise Administrative Assistants in Bellevue, Lynnwood and Seattle offices
• Various other administrative tasks as assigned by the Regional Manager to keep the office running smoothly

Qualifications

Your Capabilities and Credentials

• Superior client relationship management skills
• Strong supervisory and people management skills
• Ability to plan and manage financials within budget and time constraints
• Excellent interpersonal, communication, and organizational skills
• Understanding commercial leases and routine accounting methods
• Computer proficiency with MS Office
• Detail oriented with the ability to multitask and prioritize tasks
• Strong leadership, financial management, and team building skills
• Leadership experience is essential; customer service centric approach to working with internal clients
• Enthusiastic demeanor, collaborative approach, and solutions oriented

Education and Experience

• Bachelor's degree or equivalent operations or property management experience.
• 5 years of office operations or administrative experience
• Experience with managing multiple vendors and small capital projects
• Previous experience in office operations or administration

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

Stantec is a place where the best and brightest come to build on each other's talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.

Primary Location : United States-Washington-Lynnwood

Other Locations : United States-Washington-Seattle, United States-Washington-Bellevue

Job : Administrative Support Management

Organization : BC-2099 Shared Services-US Lynnwood WA

Employee Status : Regular

Job Level : Manager

Travel : No

Schedule : Full-time

Job Posting : May 17, 2022, 1:22:07 PM

Req ID: 220001VJ

Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, color, religion, sex, national origin, age, marital status, genetic information, disability, protected veteran status, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with local, state and federal laws and regulations and ensures equitable opportunities in all aspects of employment. EEO including Disability/Protected Veterans