What are the responsibilities and job description for the Executive Administrative Assistant - Office & Administrative Specialist Principal position at State of Minnesota?
Working Title: Executive Administrative Assistant
Job Class: Office & Administrative Specialist, Principal
Agency: Indian Affairs Council
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
This position provides executive administrative support primarily to the MIAC Executive Director and the MIAC Executive Board. This position serves as an administrative liaison between governments, state agencies, employees, and the public to ensure all internal and external objectives are met. This position also provides backup support to the communication position.
This position specifically will provide all administrative functions related to American Indian community forums, legislative meetings, and board meetings. Additionally, this position will provide administrative assistance to the executive director and any legislative reporting requirements. Additionally, this position contributes to the finalization of all reports and legislative papers by proofreading and distributes all reports to the public via website and through the mail.
This position is eligible for a hybrid telework arrangement. With a telework arrangement, onsite attendance will be required for team members or as requested by management to meet business needs. Completion of a telework agreement will be required. Please review the Telework Policy for details.
Minimum Qualifications
Skills in
This position requires successful completion of a reference check.
Incumbent must maintain valid driver's license, and insurance, OR have other reliable transportation.
How To Apply
Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers.
Contact
If you have questions about this position, contact Matthew Leo at matthew.leo@state.mn.us or 651-201-2393.
About The Indian Affairs Council
The mission of the Indian Affairs Council (MIAC) is to protect the sovereignty of the 11 Minnesota Tribes and to ensure the well-being of American Indian citizens throughout the state of Minnesota. MIAC provides a liaison office to the eleven sovereign tribal nations and state government while advising and making recommendations to state policy makers, including the Governor and Legislature.
Working together to improve the state we love.
What do Minnesota's State employees have in common?
As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.
Your benefits may include:
EQUAL OPPORTUNITY EMPLOYERS
Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.
All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.
Applicants With Disabilities
Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email careers@state.mn.us and let us know the support you need.
Job Class: Office & Administrative Specialist, Principal
Agency: Indian Affairs Council
- Job ID: 87361
- Location: St. Paul
- Telework Eligible: Yes
- Full/Part Time: Full-Time
- Regular/Temporary: Unlimited
- Who May Apply: Open to all qualified job seekers
- Date Posted: 07/08/2025
- Closing Date: 07/22/2025
- Hiring Agency/Seniority Unit: Minnesota Indian Affairs Council (MIAC)
- Division/Unit: Indian Affairs Council / Executive Support
- Work Shift/Work Hours: Day Shift
- Days of Work: Monday - Friday
- Travel Required: Yes, up to 25%
- Salary Range: $23.76 - $32.06 / hourly; $49,610 - $66,941 / annually
- Classified Status: Unclassified
- Bargaining Unit/Union: 206 - Clerical/AFSCME
- Work Area: MIAC main office
- FLSA Status: Nonexempt
- Designated in Connect 700 Program for Applicants with Disabilities: No
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
This position provides executive administrative support primarily to the MIAC Executive Director and the MIAC Executive Board. This position serves as an administrative liaison between governments, state agencies, employees, and the public to ensure all internal and external objectives are met. This position also provides backup support to the communication position.
This position specifically will provide all administrative functions related to American Indian community forums, legislative meetings, and board meetings. Additionally, this position will provide administrative assistance to the executive director and any legislative reporting requirements. Additionally, this position contributes to the finalization of all reports and legislative papers by proofreading and distributes all reports to the public via website and through the mail.
This position is eligible for a hybrid telework arrangement. With a telework arrangement, onsite attendance will be required for team members or as requested by management to meet business needs. Completion of a telework agreement will be required. Please review the Telework Policy for details.
Minimum Qualifications
Skills in
- Using spreadsheet applications, such as Microsoft Excel or Google Sheets to enter, compile, store, and retrieve data.
- Typing/Keyboarding, using Microsoft Word sufficient to produce documents such as emails and other correspondence in an efficient and timely manner.
- Spreadsheet skills, preferably Microsoft Excel, sufficient to design, develop and manipulate spreadsheets.
- Writing and editing materials for a variety of audiences, including review for grammar, spelling, and punctuation.
- Accounting principles and practices sufficient to analyze, interpret, and prepare financial information, records, and reports.
- Customer service skills sufficient to provide prompt, courteous and accurate information to a variety of customers over the phone, in person and via email.
- Two years of administrative experience
- Proven experience working with tribes and tribal governments.
- Knowledge of Ojibwe and/or Dakota language preferred.
- Database Management skills.
This position requires successful completion of a reference check.
Incumbent must maintain valid driver's license, and insurance, OR have other reliable transportation.
How To Apply
Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers.
Contact
If you have questions about this position, contact Matthew Leo at matthew.leo@state.mn.us or 651-201-2393.
About The Indian Affairs Council
The mission of the Indian Affairs Council (MIAC) is to protect the sovereignty of the 11 Minnesota Tribes and to ensure the well-being of American Indian citizens throughout the state of Minnesota. MIAC provides a liaison office to the eleven sovereign tribal nations and state government while advising and making recommendations to state policy makers, including the Governor and Legislature.
Working together to improve the state we love.
What do Minnesota's State employees have in common?
- A sense of purpose in their work
- Connection with their coworkers and communities
- Opportunities for personal and professional growth
As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.
Your benefits may include:
- Paid vacation and sick leave
- 12 paid holidays each year
- Low-cost medical, dental, vision, and prescription drug plans
- Fertility care, including IVF
- Diabetes care
- Dental and orthodontic care for adults and children
- 6 weeks paid leave for parents of newborn or newly adopted children
- Pension plan that provides income when you retire (after working at least three years)
- Employer paid life insurance to provide support for your family in the event of death
- Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
- Tax-free expense accounts for health, dental, and dependent care
- Resources that provide support and promote physical, emotional, social, and financial well-being
- Training, classes, and professional development
- Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)
- A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
- Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
- Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care
EQUAL OPPORTUNITY EMPLOYERS
Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.
All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.
Applicants With Disabilities
Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email careers@state.mn.us and let us know the support you need.
Salary : $49,610 - $66,941
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