Legal Administrative Assistant

Job Details

Working Title: Legal Administrative Assistant
Job Class: Legal Administrative Assistant
Agency: Administrative Hearings

• Job ID: 82366
• Location: St. Paul
• Telework Eligible: No
• Full/Part Time: Full-Time
• Regular/Temporary: Unlimited
• Who May Apply: Open to all qualified job seekers
• Date Posted: 12/06/2024
• Closing Date: 12/27/2024
• Hiring Agency/Seniority Unit: Administrative Hearings / Administrative Hearings-AFSCME
• Division/Unit: Office of Admin. Hearings / APA Support
• Work Shift/Work Hours: Day Shift
• Days of Work: Monday - Friday
• Travel Required: No
• Salary Range: $23.76 - $32.06 / hourly; $49,610 - $66,941 / annually
• Classified Status: Classified
• Bargaining Unit/Union: 206 - Clerical/AFSCME
• Work Area: (Required for AFSCME)
• FLSA Status: Nonexempt
• Designated in Connect 700 Program for Applicants with Disabilities: Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

Job Summary

The Office of Administrative Hearings (OAH) is seeking up to 2 applicants to serve as a Legal Administrative Assistant in our St. Paul office. OAH is the largest of three Executive Branch Courts with over 70 full-time equivalents located in St. Paul and Duluth. OAH is comparable in size to the Ramsey County District Court. OAH has exclusive, bench trial-level jurisdiction over 200 unique areas of administrative law and workers’ compensation. This means the decisions of OAH are appealable to higher-level appellate courts (Minnesota Court of Appeals, Minnesota Supreme Court, and Minnesota Workers’ Compensation Court of Appeals) and not at trial-level district courts. OAH renders justice through fair, timely and impartial administrative bench trial hearings, and high-quality dispute resolution services. Since 1976, Administrative Law Judges have served over 250 state agencies and local units of government and heard cases involving over 200 unique areas of law.

This position provides high-level legal and administrative support to the judges and staff attorneys of OAH’s Administrative Law court and Municipal Boundary Adjustment Unit. Work is performed according to legal reference and OAH style manuals, Minnesota Statutes chapters 14, 176, and 414, and Minnesota Rules chapters 1400, 1415, 1420 and 6000. The candidate for this position will communicate on many levels with agency staff, outside attorneys, various stakeholders, partners, and the public. This position requires professionalism, attention to detail, and exceptional organizational and time management skills.

Working as a Legal Administrative Assistant you will:

• Draft, proofread, edit, and finalize complex legal documents for judges or staff attorneys.
• Ensure the quality of legal documents for content, grammar, spelling, proper citation format.
• Maintain accurate and complete data in OAH case management systems.
• Maintaining working knowledge of hearing requirements.
• Receive and direct calls and emails providing legal support to judges, attorneys, litigants, and the public.

This is a hybrid work opportunity; employees must work a minimum of four (4) days in the office per pay period (every 2 weeks).

Qualifications

Minimum Qualifications

To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held.

• One (1) year of experience providing legal administrative support.
• Customer service sufficient to respectfully engage with clients, coworkers, and customers, when handling difficult or complex problems and resolving escalated complaints or disputes.
• Ability to prepare, edit and finalize legal documents, emails, memos, reports, and/or other documents and types of written communication free of errors, in proper format.
• Data entry/database management skills sufficient to accurately input, verify, and edit electronic data.
• Ability to use legal terminology sufficient to draft a variety of legal documents and maintain case files / records with accurate and complete information.

Preferred Qualifications

• Completion of a legal secretary, legal administrative assistant or related post-secondary training program or certification; OR two or more years as a legal secretary.
• Experience in administrative law and with eFiling.
• Experience creating ADA compliant and accessible documents.
• Proficient in Microsoft Office products (Word, Excel, Teams)

Physical Requirements

(Refer to Physical Requirements Guide) Exerting up to 10 pounds of force occasionally and/or a small amount of force to occasionally move and/or transport objects. A sedentary job is defined as one which involves being stationary (or sitting) most of the time. Jobs are sedentary if being active and moving from place to place is required only occasionally.

Additional Requirements

It is the policy of the Office of Administrative Hearings that all employees submit to a background investigation prior to employment. The background check may consist of the following components:

• SEMA4 Records Check (applies to current and past state employees only)
• Criminal History Check
• Employment Reference Check
• Court Records Check

Application Details

How to Apply

Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers.

Contact

If you have questions about this position, contact Patrick Wenum at patrick.wenum@state.mn.us or 651-259-3639.

To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Patrick Wenum at patrick.wenum@state.mn.us.

About Administrative Hearings

The Office of Administrative Hearings (OAH) is an energetic, responsive, and respected service provider to Minnesotans, state and local governments, and the workers’ compensation system. OAH is the largest of three Executive Branch Courts with over sixty full-time equivalents located in St. Paul and Duluth. OAH, with 30 judges, is comparable in size to the Ramsey County District Court with 32 judges. OAH serves over 250 state agencies and local units of government by hearing and adjudicating matters involving over 200 unique areas of law. Each year, 10,000 new workers' compensation cases are filed at OAH, involving 7,500 workers and their employers, insurers, and medical providers.

Working together to improve the state we love.

What do Minnesota's State employees have in common?

• A sense of purpose in their work
• Connection with their coworkers and communities
• Opportunities for personal and professional growth

Benefits

As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.

Your benefits may include:

• Paid vacation and sick leave
• 12 paid holidays each year
• Low-cost medical, dental, vision, and prescription drug plans
  • Fertility care, including IVF
  • Diabetes care
  • Dental and orthodontic care for adults and children
• 6 weeks paid leave for parents of newborn or newly adopted children
• Pension plan that provides income when you retire (after working at least three years)
• Employer paid life insurance to provide support for your family in the event of death
• Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
• Tax-free expense accounts for health, dental, and dependent care
• Resources that provide support and promote physical, emotional, social, and financial well-being

Support to help you reach your career goals:

• Training, classes, and professional development
• Tuition reimbursement <Remove this bullet if this position is not eligible for tuition reimbursement>
• Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)

Employee Assistance Program (EAP) for work/life support:

• A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
• Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
• Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

EQUAL OPPORTUNITY EMPLOYERS

Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.

All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.

APPLICANTS WITH DISABILITIES

Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email careers@state.mn.us and let us know the support you need.