What are the responsibilities and job description for the Office Specialist II - AP&P Region 3 position at State of Utah?
The Division of Adult Probation & Parole is looking for an Office Specialist II position to serve as clerical support for Region III in Salt Lake City, UT.
Job Description
As the Office Specialist II, you may monitor jail caseloads, track sentencing to open cases and check in offenders. This position may consist of entering F-Track information, opening and closing cases, assisting probation and parole offenders with reporting information and questions, and coordinating information with the courts and jails. Data entry is extensive and accuracy is essential.
Principle Duties
Use your customer skills to assist and greet the public and perform a variety of clerical support duties such as:
- Entering and retrieving data from agency databases (Court X-change, O-Track, UDOCA).
- Reviewing data, records, and files for detail and accuracy.
- Providing authorized agencies with information.
- Providing basic and accurate information in-person and via email.
- Maintaining a high level of confidentiality and discretion.
- Running rap sheets.
- Preparing and generating Probation and Parole documents.
- Verifying conditions of probation and parole.
- Opening, maintaining and updating investigation files and other records.
- Ordering County Attorney and Police reports.
- Ordering files from Archives.
- Assisting with SONAR / CAOR Registry.
- Uploading files into UDOCA.
- Assisting with front desk duties as assigned (per rotation).
- Other duties as assigned.
The Ideal Candidate
The best-qualified individual for the Office Specialist II position is someone who:
- Has at least 1-year of experience working in a professional office environment.
- Has strong verbal and written communication skills.
- Has the ability to manage their own time.
- Has the ability to handle numerous interruptions and changing deadlines while remaining on track to complete tasks.
- Is a highly organized self-starter, with the ability to prioritize and complete multiple tasks and deadlines for numerous people.
- Works independently with little or no supervision.
- Displays exceptional communication and interpersonal skills.
- Has proficiency in computer programs.
- Has hands-on experience with office equipment.
- Displays professional attitude and appearance.
- Has the ability to maintain confidentiality
- Has the ability to be resourceful and proactive when issues arise.
- Has the ability to work with different groups of people.
- Has excellent organizational skills.
- Has a customer service attitude.
- Is able to work in a high stress environment.
Preference
Preference may be given to those who:
- Has working experience in a law enforcement agency.
Why You Should Join Our Team
The Utah Department of Corrections supports the pursuit of professional growth and development through a culture that encourages great employees, great attitudes, and great teamwork. And besides working with a dedicated team of professionals who are dedicated to ensuring the public's safety, you will receive great health and retirement benefits. Click here to view a summary of the benefits we offer. We also provide generous paid time off so you can spend more time with your family and have a positive work-life balance.
The Agency
The Utah Department of Corrections is a dedicated team of professionals who ensures public safety by effectively managing offenders while maintaining close collaboration with partner agencies and the community. Our team is devoted to providing maximum opportunities for offenders to make lasting changes through accountability, treatment, education, and positive reinforcement within a safe environment. For more information on the Utah Department of Corrections please click here.
The Utah Department of Corrections is a dedicated team of professionals who ensures public safety by effectively managing offenders while maintaining close collaboration with partner agencies and the community. Our team is devoted to providing maximum opportunities for offenders to make lasting changes through accountability, treatment, education, and positive reinforcement within a safe environment. For more information on the Utah Department of Corrections please click here.
- The hourly rate for this position $19.90 (non-negotiable).
- Current UDC employees' hourly rates will be based on the promotional policy.
- Hiring officials may identify additional related skills and requirements as preferences in making hiring and promotional decision. Only the most qualified applicants will be asked to attend an oral interview.
- APPLICANTS MUST ANSWER ALL QUESTIONS, COMPLETE A RESUME, AND SUBMIT THE APPLICATION IN ORDER TO BE CONSIDERED FOR THE POSITION. FAILURE TO DO SO WILL DISQUALIFY YOU FOR THE POSITION.
- Risks found in the typical office setting, which is adequately lighted, heated, and ventilated, e.g., safe use of office equipment, avoiding trips and falls, observing fire regulations, etc.
- Typically, the employee may sit comfortably to perform the work; however, there may be some walking; standing; bending; carrying light items; driving an automobile, etc. Special physical demands are not required to perform the work.
Salary : $20