What are the responsibilities and job description for the Administrative Assistant 2 position at State Police, Division of?
One year of permanent service in a Grade 11 or higher administrative support position.
Preference will be given to those candidates that can demonstrate:
Familiarity with Division organizational structure, policies and procedures;
Excellent interpersonal skills;
Ability to work independently following established guidelines;
Expertise and skills using computer software such as MS Word, Excel and Outlook.
Independently, and with little if any direction or review of work, handle the administrative support activities of an office.
Open, review, sort and distribute incoming mail, correspondence and e-mails.
Research background information necessary for preparing correspondence and draft responses.
Review outgoing correspondence for clarity, content and proper grammatical usage.
Answer telephone and greet visitors to the office responding to and redirecting all inquiries as appropriate.
Coordinate information flow within office ensuring uniformity of office policies and procedures and resolve administrative and operational problems.
Type correspondence, documents and records.
Maintain file system for office.
Order office supplies and schedule maintenance and repair of office equipment.
Schedule meetings and maintain calendar.
Make travel arrangements and prepare travel vouchers.
Resumes will be evaluated to determine whether candidates will proceed to the interview phase of the process.
For additional employment opportunities with the New York State Police please visit our website at https://troopers.ny.gov/civilian-employment.