What are the responsibilities and job description for the Operations Administrative Assistant position at Storyline Church?
Administratively Reports To: Assistant to the Executive Director
Department: Adult Discipleship
Status: Part-time
Summary: The Operations Administrative Assistant supports the Operations Team with organizing and carrying out tasks that support the ministry and operations of the church.
Job Responsibilities
Oversee Office Management
- Oversee office volunteer team with support, scheduling, training, etc.
- Answer doors, phones, and emails in a timely manner
- Manage ordering office supplies and maintenance of office equipment
- Oversee organization and cleanliness of shared office workspace
- Help maintain accurate information and profiles in Planning Center
Assist with Church Calendar & Events
- Help administrate annual ministry church calendar process for our staff team
- Input ministry events and details into the church calendar system
- Assist with all external event processes and requests
- Keep Planning Center calendar up-to-date with accurate information for both internal and external events, communicating with staff and external contacts when needed
- Create event registrations for church-wide events and initiatives
- Ensure proper events are on the external website calendar with event details and registration links
Operations Team Support
- Coordinate, calendar, draft agendas, and take notes for all Operations Team meetings
- Follow up with Operations Team for action steps and assigned tasks from Operations Team meetings
- Administratively support the Operations team & Director of Operations with special projects
- Collaborate with finance team to complete tasks containing potentially confidential information
- Ensure all necessary communication between ministry teams and Operations Team is occurring to accomplish successful ministry events
- Other tasks as assigned
Relationship with Storyline Team:
- I receive input from: Assistant to the Executive Director, Director of Operations, Finance staff
- I work with: Operations team
Qualifications:
- Member of Storyline Church
- A daily pursuit of Christian maturity
- Agree with & live in alignment with Storyline Statement of Faith
- Effective written and verbal communication skills
- Organized, strong follow-through, ability to independently problem-solve
- High attention to detail and organization
- High capacity and flexibility
- Confidence and initiative to anticipate needs within this ministry lane and execute accordingly
- Availability and responsiveness to Storyline family and community
- Ability to learn and manage Planning Center
Disclosure:
We are committed to providing a safe and secure environment for our children and adults in our ministry programs. We have preventative measures in place to safeguard each child, as well as those who serve them. These preventative measures include awareness training, skillful screening processes, policies and procedures, background checks, and monitoring and oversight to help us maintain compliance and accountability. Furthermore, we report all suspicions and allegations of abuse because we believe this policy best protects children in our care.
