Office Coordinator & Bookkeeper

All candidates should make sure to read the following job description and information carefully before applying.

Are you detail-oriented, skilled in data entry, and passionate about managing purchase orders and office operations? Structural Buildings of MN, Inc., a premier construction company serving Minnesota and the surrounding five-state area since 1985, is looking for a Bookkeeping and Office Coordinator to serve as the warm and welcoming face of our front desk while supporting critical office functions.

• Why Work with Us?

At Structural Buildings, we specialize in designing and constructing a wide range of building types, including post-frame, steel-frame, masonry, stud wall frame, SIP panel, and tilt-up concrete structures. Our commitment to quality, precision, and customer satisfaction drives everything we do.

• What We’re Looking For :

Purchase Order Management : Experience in managing purchase orders, including creating, tracking, and reconciling them within QuickBooks or similar software.

Data Entry Skills : Proven accuracy and efficiency in entering data for invoices, purchase orders, and other financial records.

Bookkeeping Proficiency : At least 2 years of experience with QuickBooks Desktop for accounts payable / receivable and bank deposits.

Customer Service Skills : A warm, professional demeanor to greet visitors and handle multi-line phone systems.

HR Process Experience (Bonus) : Familiarity with basic HR tasks such as assisting with onboarding or employee record management is a plus but not required.

Adaptability : Comfortable working in an open office environment and managing interruptions while maintaining efficiency and professionalism.

Technical Know-How : Proficiency in Microsoft Office Suite and experience with CRM systems.

• Key Responsibilities :

Manage and track purchase orders, ensuring alignment with invoices and accuracy in data entry.

Prepare and complete daily bank deposits for Structural Buildings of MN, Inc. and affiliated companies.

Enter invoices into QuickBooks and Buildertrend, maintaining accuracy and consistency.

Provide a welcoming presence at the front desk, greeting visitors and answering multi-line phone systems with professionalism and warmth.

Handle incoming and outgoing mail, packages, and office supply inventories.

Maintain organized filing systems for paper and electronic documents.

Support office operations with tasks such as data entry, reporting, and clerical duties.

• What We Offer :

Comprehensive health, dental, vision, and disability insurance

401(k) matching program

Paid holidays and generous PTO

Employee discounts on our products and services

A supportive and collaborative team environment

• Ready to Join Us?

If you're ready to bring your skills in bookkeeping, data entry, and office coordination to a company with a proud history of excellence, we’d love to hear from you! Apply today to become part of the Structural Buildings of MN, Inc. family and take the next step in your career.

Job Type : Full-time

Pay : $45,000.00 - $52,000.00 per year

Benefits :
• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Health insurance
• Paid time off
• Vision insurance

Schedule :

• 8 hour shift
• Monday to Friday

Experience :

• Microsoft Office : 1 year (Required)
• Administrative experience : 1 year (Required)
• Quickbooks : 1 year (Required)

Work Location : In person

Salary : $45,000 - $52,000