Project Administrator

We’re seeking a Project Administrator to join our team. The Project Administrator works directly with the Project Team to ensure accurate and timely management of the project’s administrative functions.    The Project Administrator has direct responsibility for ensuring that all contractually required paperwork and reporting is maintained appropriately and provides administrative support to the Project Team. 

Essential Duties and Responsibilities: (included, but not limited to)

• Provides administrative support to ensure effective office operations. 
• Process and log subcontracts, insurance documentation, and other items required by Contract as directed.
• Maintain and update file management systems.
• Assist in preparing Accounts Receivable, including all contract-required back-up materials.
• Assist in Coordinating New Hire Needs to include lodging, vehicle, etc. 
• Prepare project information sheets as needed by the project.
• Maintain spreadsheets and assist in tracking material deliveries by project.
• Perform other related duties as assigned by management.
• Works with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations.

Position Requirements: 

• Excellent verbal and written communication skills
• Effective time management and organizational skills
• High degree of accuracy and attention to detail
• Data entry skills, along with the ability to compile data-driven reports.
• Ability to prioritize work and handle multiple priorities.
• Ability to work independently.
• Proficiency in Microsoft Office applications 

Education and Experience: 

• High School diploma
• 1 years relevant work experience

Physical Demands:

• Use of manual dexterity, tactile, visual, and audio acuity.
• Use of repetitive motion, prolonged periods of sitting and standing, and sustained visual and mental applications and demands.
• Occasional lifting (up to 15 pounds), bending, pulling, and carrying.

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the job.

What We Offer: 

• Competitive salary and benefits package: 
  • Safe Harbor 401(k) Plan
  • Health insurance
  • Dental insurance
  • Vision insurance
  • Company-paid disability and life insurance
  • Voluntary life insurance
  • Paid sick time
  • Paid time off 
  • Fitness Reimbursement
  • Employee Assistance Program

Work Location: Brooklyn, NY 

Salary Range:  $60,000 – $70,000 

Affirmative Action/EEO Statement

MSP is an Equal Opportunity / Affirmative Action employer.  All qualified applicants will receive consideration for employment without discrimination because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, disability status, protected veteran status, or any other federal, state, or local protected class.