Director of Events

Description

Position Purpose
Responsible for managing events and ensuring deadlines and budgets are adhered to. Directs coordination of activities to prepare for the day of the event.

Duties and Responsibilities

• Manage staff and responsible for event coordination activities.
• Coordinate details of events such as conferences, weddings, birthdays, anniversaries, charity events, surprise parties, trade shows, sales meetings, business meetings, employee appreciation events and virtual events.
• Calculate budgets and adjust when necessary.
• Responsible for staying in contact with clients to ensure their needs are met.
• Book events and negotiate fees.
• Prepare invitations and send out at appropriate time.
• Coordinates with staffing agency for major events.
• Work with guest of honor to ensure all requests are met.
• Drive attendance to the event.
• Analyze event performance and prepare metrics presentation.
• Define company brand through events.
• Ensure staff is adequately prepared for event.
• Provide receipts if needed.
• Ensure day of event goes smoothly.
• Set up booths, flowers, decorations, and other event decor.
• Plan menus with clients and Executive Chef.
• Sample food, including main dishes and desserts.
• Give final approval for items such as music and menus.
• Follow-up with clients after the event to ensure their event was up to their standards.

 
Knowledge, Skills, and Attributes

• Above average organization and communication skills.
• Able to work with all levels of staff. This includes management, hourly and agency staff members, and culinary staff.
• Must have excellent planning skills
• Must be available for clients before, during and after events.
• Must have the ability to work under pressure and deadlines.
• Must have customer service focus with ability to actively listen.
• Is comfortable with change.
• Flexible work schedule to accommodate 365-24/7 environment.
• Ability to work under minimal supervision.
• Must be able to behave professionally at all times while exercising very high levels of confidentiality and discretion.

Qualifications

Education:     Associate’s or a bachelor’s degree in public relations
Experience:   Minimum 2 years’ experience at a luxury or equivalent establishment (required).
                      Two years’ experience in event planning.

Salary : $120,000 - $135,000