Administrative Assistant

Job Description
Job Summary:
The Administrative Assistant plays a vital role in supporting the Director of Human Resources by providing high-level administrative assistance and ensuring the HR office operates smoothly, efficiently, and professionally. This position serves as a key point of contact within the department, contributing to a welcoming and organized office environment while assisting with a wide range of HR-related tasks, employee engagement initiatives, and operational logistics.

Essential Duties and Responsibilities:

• Provide comprehensive administrative support to the Director of Human Resources, including calendar management, task coordination, and document preparation.
• Organize and coordinate company-sponsored lunches, staff appreciation events, and other internal gatherings.
• Assist in the planning, logistics, and execution of special company events and employee engagement activities.
• Manage inventory and ordering of office supplies, beverages, snacks, and other workplace essentials.
• Perform general administrative tasks such as typing, editing, filing, scanning, and data entry.
• Record and distribute accurate meeting minutes and follow-up action items.
• Draft, format, and distribute internal communications, including company-wide emails and HR-related documents.
• Compile, organize, and maintain reports, contracts, and other confidential HR documentation.
• Support wellness initiatives and programs that promote employee health and well-being.
• Serve as a proactive ambassador for employee engagement, fostering a positive and inclusive workplace culture.
• Coordinate intra-office moves, including workspace assignments, office relocations, and parking allocations.
• Ensure the office environment, including break rooms and common areas, is clean, organized, and visually appealing.
• Act as the primary liaison with building property management and external vendors for services such as pest control, HVAC, janitorial, recycling, security systems, and access control.
• Maintain strong, professional relationships with property management and service vendors to ensure timely and effective resolution of office-related issues.
• Build and sustain productive working relationships with staff across all departments.
• Demonstrate meticulous attention to detail in all communications, deliverables, and administrative tasks, ensuring accuracy and professionalism.
• Occasionally assist with front desk duties, including answering phones and greeting visitors.
• Uphold compliance with all applicable federal regulations, including but not limited to the Bank Secrecy Act (BSA) and Anti-Money Laundering (AML) policies. Complete annual BSA training as required by SunWest Credit Union.
• Perform other duties and special projects as assigned to support the HR department and overall organizational goals.

Education and/or Work Experience Requirements:

• High school diploma or equivalent is required; an associate's degree is preferred.
• Valid driver's license required.
• Minimum of 2 years of administrative experience supporting managers, teams, or departments.
• Proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams) is required, with a willingness to learn and adapt to new applications and technologies.
• Familiarity with Adobe applications (such as Acrobat, Illustrator, or InDesign) is preferred; ability to learn new tools as needed.
• Demonstrated reliability, punctuality, and ability to work independently with minimal supervision.
• Strong interpersonal skills with the ability to build positive relationships across all levels of the organization.
• Professional demeanor, appearance, and presence, with excellent verbal and written communication skills.
• Exceptional organizational and time management abilities, with a proven track record of managing multiple priorities effectively.
• High attention to detail and accuracy in all aspects of work.
• Strong problem-solving skills and the ability to address challenges proactively and efficiently.
• High emotional intelligence, with the ability to navigate sensitive situations with discretion and empathy.
• Commitment to maintaining confidentiality and handling sensitive information with integrity.
• Ability to multitask and adapt to changing priorities in a fast-paced environment.

Physical Requirements:

• Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA and other federal, state and local standards, including meeting qualitative and/or quantitative productivy standards.
• Ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state and local standards.
• Must be able to lift and carry up to 20 lbs.
• Must be able to listen and speak clearly on the telephone.

Company Description
SunWest was founded on the belief that financial institutions should exist to serve. Our original founders knew then what a lot of bankers still don't understand. Financial institutions should help people, not take advantage of them. That's why 12 telephone workers came together in 1937 to create a financial cooperative with one goal in mind – to help people thrive financially so they can excel personally.

When you work with us, you're not just clocking in and hoping for the best. You aren't counting down the minutes until you can hop in your car and drive far, far away from your workplace. Nope, not here. When you work with SunWest, you're devoting your time to something bigger than yourself. We aren't just Branch Representatives, Marketing Gurus, Human Resource Professionals, Lending Extraordinaires or Financial Experts. We are friends, family, support systems, and most importantly, we are difference makers. We are passionate about helping others achieve the highest level of financial success and we feel strongly about our communities. Join our team if you're ready to do what you love, while helping those who need what you have to offer.

SunWest was founded on the belief that financial institutions should exist to serve. Our original founders knew then what a lot of bankers still don't understand. Financial institutions should help people, not take advantage of them. That's why 12 telephone workers came together in 1937 to create a financial cooperative with one goal in mind – to help people thrive financially so they can excel personally. When you work with us, you're not just clocking in and hoping for the best. You aren't counting down the minutes until you can hop in your car and drive far, far away from your workplace. Nope, not here. When you work with SunWest, you're devoting your time to something bigger than yourself. We aren't just Branch Representatives, Marketing Gurus, Human Resource Professionals, Lending Extraordinaires or Financial Experts. We are friends, family, support systems, and most importantly, we are difference makers. We are passionate about helping others achieve the highest level of financial success and we feel strongly about our communities. Join our team if you're ready to do what you love, while helping those who need what you have to offer.

Salary : $50,000 - $80,000