Accounting Assistant I

Salary : $56,784.00 - $64,251.20 Annually

Location : Woodland, CA

Job Type : Full -Time

Job Number : 25-01

Department : Fiscal

Opening Date : 01 / 31 / 2025

Closing Date : 2 / 17 / 2025 11 : 59 PM Pacific

Position Information

POSITION SUMMARY

Under direction of the Fiscal Manager, exercising a high degree of confidentiality, performs technical accounting, statistical and highly responsible record keeping functions. Reviews and records accounting and financial data within established systems and procedures related to the maintenance of records that are fundamental to the court fiscal program. Provide wide range of staff support services such as general administration, procurement, program data processing and reporting. This position is non-exempt from the Fair Labor Standards Act, confidential, and at-will.

SUPERVISION RECEIVED AND EXERCISED

Incumbents receive supervision from the Fiscal Manager or designee to perform duties that are well-defined and in accordance with pre-established policies, procedures and standards. There are no direct reports.

DISTINGUISHING CHARACTERISTICS

Accounting Assistant I is the entry level of the classification. Incumbents work under close supervision and are assigned basic tasks and assignments with increasing responsibility. Work is routinely reviewed by the Fiscal Manager

Essential Duties include but are not necessarily limited to :

• Customer service support (internal and external)
• Maintain confidential information in accordance with legal standards and / or Court regulations
• Financial preparation and analysis relating to union negotiations
• Collect and verify supporting documentation and approvals for payables
• Research discrepancies with vendors
• Prepare accounts payable transactions, travel vouchers and expense claims for general ledger entry
• Schedule, index and file bills, vouchers, documents and other materials
• Collect and verify supporting documentation for preparation of bank deposits
• Prepare accounts receivable, collections and banking transaction entries for general ledger entry
• Conduct analysis of and coordinate procurement actions
• Monitor status of Court supplies and coordinate replenishment efforts
• Prepare journal ledgers, abstracts, files, etc; review and reconcile accounting data
• Initiate adjustments, transfers, corrections and cancellations
• Assist with year-end closing of account ledgers
• Assist with forecasting projected budget expenditures
• Assist with reconciling bank accounts and general ledger accounts
• Prepare data for budget development and monitor budget expenditures

Employment Standards

Any combination of education and experience that could likely provide the required knowledge, skills, and abilities is qualifying.

Education : High school graduate or equivalent and an associate's degree or equivalent with a focus on bookkeeping and / or accounting.

Experience : Professional experience in bookkeeping, accounting, or a related field with increasing responsibilities

Accounting Assistant I : Requires a minimum of two (2) years of professional experience.

Typing Speed : Accurately type at a minimum speed of forty (40) words per minute

Driver's License : Possession of a valid California driver's license may be required

Education / Experience Substitution :

One (1) year of qualifying related education beyond the minimum requirement may be substituted for one year of the experience requirement.

Court-approved work experience may be substituted for the education requirement on a year-for-year basis.

Required KSAs, Physical Requirements, Work Environment, Recruitment Process

Knowledge :

Skills and Abilities :

PHYSICAL DEMANDS AND WORK ENVIRONMENT

The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to use dexterity and coordination utilizing hands to finger, handle or feel objects, use a computer keyboard, view a computer monitor, handle files, single pieces of paper, stacks of papers, and reference and other materials; reach with hands and arms; and stoop and kneel. Hearing and speaking are needed to listen effectively and to talk with individuals in person and by phone. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. The employee is frequently required to sit, stand, and move from place to place within the office. The employee is occasionally required to lift and / or move objects weighing up to twenty-five (25) pounds and reach for items above and below desk level. Lifting of objects weighing in excess of twenty-five (25) pounds will require team lifting. The noise and traffic level in the work environment are similar to a busy business office.

Normal business hours : 8 : 00 a.m. to 5 : 00 p.m., Monday through Friday. Over-time may occur occasionally. RECRUITMENT PROCESS :

To be considered for this position, job applicants are required to complete the online application, supplemental questions, and submit the following :

After submitting your application all subsequent communications will be via email. Please provide a valid email address on your application and add and to your email address book to ensure delivery of emails.

Human Resources will review completed applications. Applicants who are successful in the application screening phase may be contacted for an examination and / or structured oral interview.

Reference checks are required. Background checks and a drug screen are required after a job offer has been extended. At the time of appointment to a position, candidates are required to execute an oath of allegiance to the United States and the State of California.

For more information contact a Human Resources representative at 530-406-6881.

The Yolo County Superior Court values its employees and offers the following benefits to Regular and Limited-Term Employees. Benefits may be pro-rated for employees in a part-time status.

Vacation Leave : New employees are granted 40 hours of vacation after 6 months of continuous employment, thereafter, the rate of accrual is 80 hours per year (additional accrual increases with years of service.) The vacation cap is 320 hours.

Sick Leave : 96 hours per year (8 hours per month). There is no cap on sick leave accrual. Unused sick leave may be converted to CalPERS service credit upon retirement.

Holidays : Fourteen paid holidays.

Health Insurance : HMO and PPO offerings through CalPERS. Includes generous Court contribution and access to insurance / networks including but not limited to Blue Cross, Blue Shield, Sutter Health, Dignity Health, UC Davis, and Kaiser.

Dental & Vision Insurance : Dental and Vision insurance are available at minimal cost to the employee.

CalPERS Retirement : Specific benefit formula determined per California Public Employees Retirement System regulations.

Life and AD&D Insurance : Basic Life and AD&D insurance is provided at no cost to the employee. Additional Life and AD&D coverage as well as dependent coverage is available for employees to purchase.

Social Security and Medicare : Employer and employee both contribute 7.65% of wages toward Social Security and Medicare.

State Disability and Paid Family Leave : Employees are eligible for the California State Disability and Paid Family Leave programs.

Employee Assistance Program : Among many benefits, the EAP provides up to 6 confidential counseling sessions per issuer per year. It covers any member of your household and is paid for by the Court.

Deferred Compensation Plans : Court employees have access to 457 deferred compensation plans.

Flexible Spending Account : Access to set up tax-advantaged accounts for qualified medical or dependent care expenses.

Parking : Employees have access to a gated employee-only parking lot, provided at no cost to employees.

Certification Statement : By completing the following questionnaire, I hereby attest that all information I have provided is true and complete to the best of my knowledge. I acknowledge that Human Resources staff may contact my current or former employers to verify the information that I have provided. I understand that any misrepresentations, falsifications, or omissions of material facts may subject me to actions including removal from this recruitment and / or dismissal from Yolo Superior Court. Do you agree to this certification statement?

Instructions for completion : Carefully read and complete the supplemental questions below. Referrals to a resume or the employment history section of your application will be considered a non-response and your application will be subject to rejection.Do you understand these instructions?

Have you ever applied for this or any other position with Yolo Superior Court?

How many years of Accounting / Bookkeeping related experience do you have?

Please describe why you decided to apply for this position with the Yolo Superior Court.

Required Question

Salary : $56,784 - $64,251