What are the responsibilities and job description for the Executive Coordinator position at Sutphen Corporation?
Sutphen Corporation is the oldest continuously family-owned and operated fire truck manufacturer in the United States of America.
With a mission to build the safest, most reliable fire trucks in the world, Sutphen has manufactured emergency fire apparatus for fire departments all over the country for more than 134 years.
Are you a high-performing professional who thrives on organization, problem-solving, and taking initiative? We’re looking for an executive coordinator to provide top-tier support to our leadership team. In this fast-paced role, you’ll manage schedules, facilitate communication across departments, and drive follow-through on key initiatives.
You’ll be a trusted partner who understands business priorities, anticipates needs, and helps keep operations running smoothly. If you have strong business judgment, love solving puzzles, and enjoy being one step ahead, we want to meet you.
Why Join Team Sutphen?
- Safety is our priority
- Family-owned and operated
- First shift operation
- High-quality and extremely affordable benefit packages
- A collaborative and challenging environment fostering high engagement and retention
- We have fun building the highest quality product that saves lives and property
What You’ll Do
- Provide high-level administrative support to senior executives, including calendar management, travel arrangements, and meeting coordination
- Draft, proofread, and manage executive communications, presentations, and reports
- Track progress on key business initiatives and follow up to ensure completion
- Prepare agendas, take detailed meeting notes, and coordinate cross-functional action items
- Handle confidential information with professionalism and discretion
- Serve as a liaison between executives and internal/external stakeholders
- Identify opportunities to improve processes and proactively address gaps
What We’re Looking For
- 3 years of experience supporting executive leadership or working in a corporate administrative capacity
- Strong business acumen with an understanding of organizational operations and priorities
- Highly detail-oriented with excellent time management skills
- Proactive, self-starter mentality – someone who takes ownership and gets things done
- Exceptional communication and interpersonal skills
- Proficiency in Microsoft Office Suite (especially Outlook, Excel, PowerPoint), and comfort with project management or collaboration tools
- Ability to thrive in a fast-paced, ever-evolving environment
