Documentation Clerk (Records)

Job Description

• This position will support the administration of the VACCINES Quality Records & Training group in compliance with Records Management policies and procedures and the Enterprise Records Retention schedule.
• This position will assist with the operations of the VACCINES Records Room regarding archiving and retrieval of critical and non-critical physical records.
• This position will aid with inventory and organizational logistics in the VACCINES Records Room.
• This position will provide high quality customer service and record assistance to VACCINES scientific community as needed.
• This position will perform job responsibilities in compliance with departmental procedures and all other regulatory agency requirements.
• Assists with maintenance and tracking of all documents within the VACCINES Records Room.
• Archives the VACCINES physical records stored in Pearl River, including quality checking, indexing, scanning, filing, and/or uploading documents.
• Prepares VACCINES physical records for offsite shipment to PRSC.
• Completes all required training in conformance with departmental requirements.
  
  

Qualifications

• High school diploma
• 3 - 5 years of clerical experience required
• Must be proficient with Microsoft Windows, Office Suite and Adobe Acrobat Professional
• Records and documentation management experience desirable but not required
• Experience with documentation systems desirable but not required
• Strong verbal and written communication skills
• Moderate lifting of documents and/or boxes, sitting, standing, walking
• Possibility of lifting up to 25lbs boxes, 1 to 2 times a day (not on a regular basis)
• Work Schedule: Monday - Friday / First shift 8am - 4pm
  
  

Benefits

Healthcare Insurance: Synectics offers eligible employees and their dependents healthcare coverage through BlueCross BlueShield of Illinois. Eligibility begins on the 1st day of the calendar month following 60 days of continuous full time employment with Synectics. Premiums are subsidized by Synectics.

Dental Insurance: Synectics offers eligible employees and their dependents a dental plan through MetLife. Eligibility begins on the 1st day of the calendar month following 60 days of continuous full time employment with Synectics.

Vision Insurance: Synectics offers eligible employees vision insurance through VSP. Eligibility begins on the 1st day of the calendar month following 60 days of continuous full time employment with Synectics.401(k) Plan: The Synectics Inc. Investment Savings Retirement Plan. Synectics offers all employees who are 21 years of age or older the opportunity to invest in the 401(k) Plan on the first enrollment date that is at least 30 days after employment begins. Enrollment dates are each January 1st, April 1st, July 1st, and October 1st.

Technical Certification Bonus: Synectics is pleased to award its employees a bonus of up to $500 for an approved professional certification. In determining the bonus amount, Synectics will consider the cost of the test(s) for any certification relating to your current position, achieved during your employment with us. Only one Certification Bonus per calendar year may be awarded per employee. Only current, active employees will be eligible to receive this bonus. It will be awarded 90 days after the Synectics office has received documentation confirming the successful completion of the certification.

Synectics is an equal opportunity employer.