What are the responsibilities and job description for the Academic Operations Coordinator position at Syracuse University?
Job #
039994
Department Code
23001-4030
Department
CVPA-Dean's Office
Job Title
Academic Operations Coordinator
Location
Syracuse, NY
Pay Range
Commensurate with Experience
Staff Level
S4
FLSA Status
Non-exempt
Hours
Standard University business hours
8:30am – 5:00pm (academic year)
8:00am – 4:30pm (summer)
8:30am – 5:00pm (academic year)
8:00am – 4:30pm (summer)
Hours may vary based on operational needs.
Job Type
Full-time
Campus
Syracuse, NY
Unionized Position Code
Not Applicable
Job Description
Provide administrative support to the associate deans and staff in the VPA Office of Academic Affairs. Support the advancement of research and creative scholarship in VPA in alignment with its strategic plan.
Qualifications
- Bachelor’s degree required.
- Minimum 2-4 years of experience in a college/university setting desirable.
- Broad knowledge of external research and sponsored programs funding.
- Ability to collaborate and participate with university faculty and staff.
- Strong organizational, time management and communication (oral and written) skills required.
Job Specific Qualifications
- Candidate should be organized, detail-oriented, and have strong communication skills.
- Computer facility and experience with MS tools required.
- Knowledge of Peoplesoft and Zoom/equivalent a plus.
Responsibilities
- Provide administrative support to the associate deans in the VPA Office of Academic Affairs.
- Assist with day-to-day operations of the academic affairs business requiring discretion and confidentiality in a fast-paced work environment.
- Coordinate the office’s events: scheduling space, catering, and publicity.
- Assist with the promotion and tenure processes including third year reviews: scheduling meetings, maintaining, and organizing faculty materials, and drafting faculty continuation letters.
- Manage the collection and storage of annual faculty report and recommendations, part-time instructor evaluations, course syllabi, and faculty CV updates.
- Assist the VPA councils with agenda preparation, announcements of meeting days/times, virtual meeting management, recording and archiving of minutes.
- Provide support to other Academic Affairs processes including recording faculty searches/appointment letters, performing credit card statement reconciliations, processing reimbursement requests.
- Generate appropriate reports as needed, including data, content and relevant information for self-studies and accreditation requirements within the college.
- Maintain the digital storage of files and manage the ordering of office supplies.
- Data entry for part-time faculty search and hiring proposals and conversion of digital letters from email to PDF format.
- Generate reports and provide back up support for the monitoring of course enrollments and flagging of under-enrolled courses.
- Work with the Associate Dean of Research to help identify and share intramural and extramural funding opportunities.
- Manage multiple internal VPA grant awards.
- Utilize a broad knowledge of external research and sponsored programs funding to collaborate with faculty on the proper documentation for grant preparation, submission, reports, and post-award grant execution.
- Act as the primary liaison with budget staff to facilitate funded projects.
- Support VPA’s associate dean of research in developing communication strategies to increase the visibility research and creative activities for both faculty and students in collaboration with VPA’s office of communication.
- Other duties as assigned.
Physical Requirements
Tools/Equipment
Application Instructions
In addition to completing an online application, please attach a resume and cover letter.
About Syracuse University
Syracuse University is a private, international research university with distinctive academics, diversely unique offerings and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and nearly 150 years of history, Syracuse University offers a quintessential college experience.
The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors and 100 minors offered through 13 schools and colleges; nearly 15,000 undergraduates and 5,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit www.syracuse.edu.
The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors and 100 minors offered through 13 schools and colleges; nearly 15,000 undergraduates and 5,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit www.syracuse.edu.
About the Syracuse area
Syracuse is a medium-sized city situated in the geographic center of New York State approximately 250 miles northwest of New York City. The metro-area population totals approximately 500,000. The area offers a low cost of living and provides many social, cultural, and recreational options, including parks, museums, festivals, professional regional theater, and premier shopping venues. Syracuse and Central New York present a wide range of seasonal recreation and attractions ranging from water skiing and snow skiing, hiking in the Adirondacks, touring the historic sites, visiting wineries along the Finger Lakes, and biking on trails along the Erie Canal.
EEO Statement
Syracuse University is an equal-opportunity, affirmative-action institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities.
Commitment to Supporting and Hiring Veterans
Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The University’s contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members.
Commitment to a Diverse and Inclusive Campus Community
Syracuse University maintains an inclusive learning environment in which students, faculty, administrators, staff, curriculum, social activities, governance, and all other aspects of campus life reflect a diverse, multi-cultural, and international worldview. The University community recognizes and values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to understand, live among, appreciate, and work in an inherently diverse country and world made up of people with different ethnic and racial backgrounds, military backgrounds, religious beliefs, socio-economic status, cultural traditions, abilities, sexual orientations and gender identities. To do so, we commit ourselves to promoting a community that celebrates and models the principles of diversity and inclusivity.
Salary : $46,500 - $58,800
Operations Coordinator
Syracuse University -
Syracuse, NY
