What are the responsibilities and job description for the Assistant Dean of Finance and Administration position at Syracuse University?
Job #
038277
Department Code
21701-2100
Department
Law College-Dean
Job Title
Assistant Dean of Finance and Administration
Location
Syracuse
Pay Range
Commensurate with Experience
Staff Level
S6
FLSA Status
Exempt
Hours
Standard University business hours
8:30am – 5:00pm (academic year)
8:00am – 4:30pm (summer)
8:30am – 5:00pm (academic year)
8:00am – 4:30pm (summer)
Hours may vary based on operational needs.
Job Type
Full-time
Campus
Syracuse, NY
Unionized Position Code
Not Applicable
Job Description
The Assistant Dean of Finance and Administration serves as the chief administrative and financial officer of the College of Law, and is responsible for all matters related to the budget and financial management and operations, facilities, space planning, technology services, and personnel administration. Reporting to the Dean and an integral part of the School’s senior leadership team, will work collaboratively with all College of Law departments. The Assistant Dean will provide strategic and operational direction in support of the College’s mission and strategic priorities.
This position is responsible for the effective and efficient financial functioning of the School to advance both short and long-term goals; for oversight and approval of all financial transactions in the College; managing student and staff payroll; compiling, analyzing, and forecasting enrollment and financial aid data; long-range personnel, space, and budget forecasting; budget preparation, management, and reporting within the College; pre- and post- sponsored award administration; financial and other reporting to external stakeholders such as the College’s accrediting unit, the American Bar Association; and ensuring compliance with institutional and external policies and regulations.
This position is responsible for the effective and efficient financial functioning of the School to advance both short and long-term goals; for oversight and approval of all financial transactions in the College; managing student and staff payroll; compiling, analyzing, and forecasting enrollment and financial aid data; long-range personnel, space, and budget forecasting; budget preparation, management, and reporting within the College; pre- and post- sponsored award administration; financial and other reporting to external stakeholders such as the College’s accrediting unit, the American Bar Association; and ensuring compliance with institutional and external policies and regulations.
Qualifications
- Bachelor’s degree in Business Administration with 8 or more years of financial experience in higher education or in a large, complex organization.
- Master’s or JD degree preferred.
Job Specific Qualifications
- Solid working knowledge across spectrum of financial administrative functions including budgeting, grants administration and reporting, gifts, accounting, procurement and payroll.
- Ability to provide oversight to facilities related concerns and IT in collaboration with central physical plant and ITS.
- Experience using PeopleSoft, Hyperion and Microsoft Office, especially Excel.
- Supervisory experience/skills
Responsibilities
- As a member of the School’s senior management team, the Assistant Dean will work closely with the Dean and the leadership team to set financial and budgetary priorities for the College of Law. The director is responsible for budget development and monitoring, and for design and implementation of financial models in support of the College’s initiatives.
- Provide deans and directors with budget analyses accomplished by developing sound financial reports and long-range forecasts; prepare short-term and long-range income and expense budgets; and analyze past revenue and expenditure trends to forecast annual budgets for all operating units; work collaboratively with representatives of the Office of Budget and Planning to assure the College’s budget plan aligns with University fiscal requirements. Performs highly complex financial and resource analysis to generate new financial and other resources; analyze all sources of revenue to include grants, gifts, endowment, and tuition and make recommendations for maximizing College of Law financial resources; work closely with senior leadership to determine enrollment targets for JD and LLM entering classes, associated discount rates, tuition rate increases and financial aid allocations.
- In collaboration with the assigned Sr. HR Business Partner and other Office of Human Resources functional units, coordinate Human Resources for administrative staff, including personnel reorganizations and developing appropriate organizational structure; drafting and updating job descriptions; managing all aspects of hiring and terminations; approval to fill and search for vacant positions; and performance partnership process.
- Coordinate planning for new faculty hires with the Office of the Provost, Faculty Affairs.
- Oversee Payroll and HR approvals including, RAP¿s and weekly and semi-monthly payroll approvals for faculty (FT, PT), staff (exempt, non-exempt, temp) and students totaling $14.9 million for approximately 385 people.
- The Assistant Dean is responsible for the oversight and strategic direction for the COL’s facilities, events, support services, IT management, and the budget office. In this role, the director will oversee lead managers of the following units: Facilities (including Support Services) and Events, Budget, and Information Technology. The Assistant Dean will also work closely with central ITS and physical plants. The Assistant Dean will design and implement operational efficiencies in these departments, ensure a level of service to the College, and address organizational development and personnel performance of the staff.
- In consultation with the Assistant Dean for Advancement and External Affairs, analyze and review all College of Law’s restricted and endowment accounts and prepare quarterly and annual financial reports for the dean and directors; assist with monitoring all restricted and endowed funds to ensure that these financial resources are used effectively and according to donor requirements; assist with developing forecasts and annual budgets for these funds as required
- Develop and update a comprehensive multi-year financial plan for the College of Law and its programs, departments and units. Serve as liaison with the University Budget and Planning Office on revenue and expense estimated finals and the development of the College of Law’s 10-Year budget plan; work collaboratively with Budget Office representatives to assure the College’s budget plan is in alignment with University budget requirements and overall philosophy/strategy.
Physical Requirements
Tools/Equipment
Application Instructions
In addition to completing an online application, please attach a resume and cover letter.
About Syracuse University
Syracuse University is a private, international research university with distinctive academics, diversely unique offerings and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and nearly 150 years of history, Syracuse University offers a quintessential college experience.
The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors and 100 minors offered through 13 schools and colleges; nearly 15,000 undergraduates and 5,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit www.syracuse.edu.
The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors and 100 minors offered through 13 schools and colleges; nearly 15,000 undergraduates and 5,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit www.syracuse.edu.
About the Syracuse area
Syracuse is a medium-sized city situated in the geographic center of New York State approximately 250 miles northwest of New York City. The metro-area population totals approximately 500,000. The area offers a low cost of living and provides many social, cultural, and recreational options, including parks, museums, festivals, professional regional theater, and premier shopping venues. Syracuse and Central New York present a wide range of seasonal recreation and attractions ranging from water skiing and snow skiing, hiking in the Adirondacks, touring the historic sites, visiting wineries along the Finger Lakes, and biking on trails along the Erie Canal.
EEOC
Syracuse University is an equal-opportunity, affirmative-action institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities.
Commitment to Supporting and Hiring Veterans
Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The University’s contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members.
Commitment to a Diverse and Inclusive Campus Community
Syracuse University maintains an inclusive learning environment in which students, faculty, administrators, staff, curriculum, social activities, governance, and all other aspects of campus life reflect a diverse, multi-cultural, and international worldview. The University community recognizes and values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to understand, live among, appreciate, and work in an inherently diverse country and world made up of people with different ethnic and racial backgrounds, military backgrounds, religious beliefs, socio-economic status, cultural traditions, abilities, sexual orientations and gender identities. To do so, we commit ourselves to promoting a community that celebrates and models the principles of diversity and inclusivity.