Description

Position Overview

The Office Administrator will perform administrative support for the Corporate Office.  This position reports directly to the EVP, Chief of Integration & Compliance.  Duties include welcoming guests and coordinating all office activities as outlined below.

Duties include, but not limited to:

Front Desk and Office Administrative Support

• Greet and welcome guests as soon as they arrive at the office
• Assist with sign-in, notify the party the visitor is there to see, and escort visitors to the appropriate person and office
• Answer, screen, and forward incoming phone calls
• Ensure reception area is tidy and presentable, with all necessary materials (e.g. pens, forms, and brochures)
• Ensure entire office public spaces are tidy and presentable (hoteling offices & cubes, hallways, conference rooms, kitchen area, etc.)
• Provide basic and accurate information in-person and via phone/email
• Receive, sort, and distribute daily mail/deliveries
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
• Perform other clerical receptionist duties such as filing, photocopying, mailings (FedEx etc.), scanning, and faxing
• Ordering office supplies (Chantilly, Huntsville, and Lorton)
• Order and facilitate delivery of floral/plant arrangements for bereaved employees
• Liaison with building maintenance and property management company (COPT)
• Facilitates meetings company-wide and tenants (in office and online)
• Facilitation may include coordinating conference rooms, providing refreshments and/or lunch, etc.
• Facilitate or Assist in corporate event planning (holiday parties, open houses, monthly corporate meetings, etc.)
• Assist with new hire activities including ordering business cards, coordinating efforts with employees and other departments, etc.

Executive Staff Support Administrative Support

• Independently manage and own special projects, some that may require discretion and sensitivity.

Human Capital Administrative Support

• Assists with the administration of employee recognition programs (pin awards, Extras program processing, etc.)
• Assists HC leadership with various research projects and/or special projects
• Ad Hoc, precoordinated administrative support as needed.

Security & IT Administrative Support

• Manage visitor badges
• Escort Service Support contractors (e.g. Iron Mountain, Cleaning Crew, COPT, etc.)
• Ad Hoc, precoordinated administrative support as needed.

Finance & Accounting Administrative Support

• Ad Hoc, precoordinated administrative support as needed.

Qualifications

Clearance

• No Clearance Required.

Years of Experience/Education/Miscellaneous Requirements

• Minimum of 2 years office administrative experience
• HSD or GED required
• Proactive self-starter
• Must be able to lift up to 25 lbs

Travel Requirements

• Limited travel within the region

Additional Information 

• This job description is not designed to cover or contain all job duties required of the employee. There may be additional activities, duties and/or responsibilities that are required for this position that are not listed in this job description. 
• In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.  

• System High is a Military friendly employer. Our extensive work on behalf of the U.S. government offers those who have served in uniform an opportunity to continue to serve their country in a new and exciting way while enjoying a successful civilian career. 

• System High values the power and strength of diverse backgrounds on the culture and performance of our company. We strive to maintain an inclusive culture to encourage each employee to bring their whole self to the mission.
• System High Corporation is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, veteran status, or any other characteristic protected by law. We are proud to be an equal opportunity workplace.
• If you require a reasonable accommodation to apply for a position with us, please email recruiting@systemhigh.com.
• Legal notices can be viewed on the following PDFs: Know Your Rights: Workplace Discrimination is Illegal; EPPA Notice; FMLA Notice

Warning: Beware of recruitment scams: System High will never request money or personal purchases during the hiring process. Verify all communications come from a systemhigh.com or msg.paycomonline.com email address.