What are the responsibilities and job description for the Privacy Officer position at Tarrant County College?
Job Summary
Reporting to the District Director of Information Security, the Privacy Officer is responsible for overseeing and operationalizing the privacy program, focusing on strategically enabling the College to deliver on its objectives in an increasingly regulated privacy landscape. This position drives awareness and creates the tools, policies, and training needed to allow employees and partners to appropriately handle personal data as part of their business activities. Primary Duties and Responsibilities Essential Performance Requirements
- Maintains a strategic and comprehensive privacy program that defines, develops, maintains, and implements policies and procedures that enable consistent, effective privacy practices that minimize risks and ensure the confidentiality of personal identity information (PII) and personal data across all media types
- Ensures privacy policies, standards, and procedures are adequately aligned with the latest privacy regulation (GDPR, CCPA, etc.) and establishes and administers a process for investigating and acting on privacy complaints
- Works with organization leaders to maintain governance for the privacy program in addition to providing leadership for external counsel, and consultants working to improve the TCC privacy program
- Works with the District Director of Information Security to ensure alignment between security and privacy compliance programs, including policies, practices, investigations, and acts as a liaison for all issues concerning privacy for the College
- Works with the District Director of Information Security to establish an ongoing process to track, investigate, and report inappropriate access and disclosure of PII
- Monitor patterns of inappropriate access of disclosures of PII
- Performs or oversees initial and periodic information privacy risk assessment / analysis, mitigation, and remediation
- Conducts related ongoing compliance monitoring activities in coordination with the College’s compliance and operational assessment functions and ensures that information technology and systems are engineered from a privacy-by-design framework
- Takes a lead role to ensure the organization has and maintains appropriate privacy and confidentiality consents, authorization forms, and information notices and materials reflecting current organization, legal practices and requirements
- Oversees, develops, and delivers initial and ongoing privacy training to the workforce
- Participates in the development, implementation, and ongoing compliance monitoring of all business associates and business associate agreements to ensure all privacy concerns, requirements, and responsibilities are addressed while working cooperatively with key stakeholders in the College and applicable organization units in overseeing privacy rights to inspect, amend, and restrict access to PII when appropriate
- Manages all required breach determination and notification processes required by applicable state and federal regulatory rules
- Provides direction, guidance, and support to all internal customers on privacy matters
Service Excellence
Supervision Works under the general supervision of the District Director of Information Security
Preferred Qualifications
Knowledge, Skills and Abilities
Physical Demands and Work Environment Physical Demands
The physical demands described here are representatives of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. The employee is occasionally required to stand, walk, and climb or balance. The employee must occasionally lift and / or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
Work Environment
The work environment characteristics described here are representatives of those an employee encounters while performing the essential functions of this job. While performing the duties of this job, the employee occasionally works near moving mechanical parts and is occasionally exposed to risk of electrical shock. The noise level in the work environment is usually quiet. Accommodations Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities.
