What are the responsibilities and job description for the Accounts Payable Coordinator position at Tauck?
POSITION SUMMARY:
Primary responsibility is to maintain Tauck’s strong working relationship with its strategic global suppliers through timely and accurate payments.
KEY RESPONSIBILITIES:
- Process invoices from Tauck’s worldwide tour suppliers for payment. Includes a network of domestic & international suppliers across 80 countries in 20 different currencies in the travel & leisure industry.
- Process up to 100 invoices per day during the company’s busy season.
- Audits invoices for accuracy against system generated purchase orders.
- Analyzes price/quantity variances to ensure amounts paid are reasonable and/or approved as necessary, and are in accordance with contracted rates.
- Work cross-departmentally – Purchasing/Operations/Tour Directors/Guest Relations – to resolve discrepancies.
- Processes Tauck Tour Director Expense reports using the Company’s proprietary E-Conductor system. Review discrepancies with Tour Directors as needed, and provide system training as required.
- Maintains supplier onboarding and banking changes in accordance with Company’s internal control procedures.
- Reconcile billing and payment discrepancies directly with suppliers.
- Reconcile supplier deposit balances and open purchase orders.
- Other ad hoc A/P project work as required.
SKILLS & QUALIFICATIONS:
- Education
- Associate degree or higher. Accounting or Finance major preferred.
- Hard Skills
- Strong working knowledge of Microsoft Office, in particular Excel and Outlook
- NetSuite experience
- Soft Skills
- Strong communication, both verbal & written, & interpersonal skills
- Detail oriented
- Strong organizational skills must be able to multi-task and maintain deadlines.
- Prior work experience
- 2 years of related accounts payable experience or Bachelor’s Degree in accounting or Finance
- Previous success in a fast paced, high volume A/P environment
Accounts Payable Specialist (Hybrid)
GeneDx -
Stamford, CT