Travel Coordinator

External Job Description And Responsibilities

At D&Y, we believe in partnering with our providers to help achieve their career goals. We don't just match you with locum tenens jobs; we also have the connections to help you target your ideal career path.

For our clients, we pride ourselves on establishing partnerships with your team. Our staffing solutions are customized to meet your specific needs, and we're always available to provide locums when you need it most.

Job Description Overview

To make travel and lodging arrangements for medical providers for their contracted work assignments with D&Y clients.

Essential Duties And Responsibilities

• Contact medical provider by phone or e-mail to obtain travel preference in a timely and professional manner.
• Make appropriate travel reservations and confirm airline flights, rental cars, and lodging with medical providers.
• Check itineraries for lowest possible ticket cost and issue airline tickets.
• Insert itinerary as attachment to the provider confirm record in CRM.
• Fax VISA authorization to hotels as needed.
• Send travel packets by appropriate means to medical providers in a timely manner.
• Coordinate with clients regarding hotel arrangements for medical provider if client is making the lodging reservations.
• Negotiate for lower rates at hotels, bed and breakfast inns, or other lodging facilities when possible.
• Assist providers as needed to resolve problems with travel.
• Work with sales personnel to ensure travel costs are kept low for clients and D&Y.
• Attend and participate in monthly team meetings.
• Perform other administrative tasks and projects as directed by management.
  
  

Requirements

Qualifications / Experience

• High School education or equivalent (GED) required; some college desired.
• Two or more years of experience as a travel agent with experience in travel reservation system software; one year or more experience in Apollo travel software required.
• Must possess good typing and data entry skills.
• Must be able to work in a fast paced and customer service oriented environment.
• Must possess intermediate level of computer skills with experience in Microsoft Word and Excel and possess ability to learn new computer applications.
• Must possess excellent customer service skills.
• Must possess excellent verbal and written communication skills.
• Must possess attention to detail and high level of accuracy in work performed.
• Must possess ability to work in a team oriented environment demonstrating flexibility and cooperativeness.
  
  

PHYSICAL / ENVIRONMENTAL DEMANDS:

• Job is performed in a well-lighted, climate controlled modern office setting.
• Prolonged sitting at a workstation using a computer.
• Moderate level of stress.
• Moderate use of telephone.
• This position may require manual dexterity and/or frequent use of the computer, telephone, 10-key, calculator, office machines (copier, scanner, fax) and/or the ability to perform repetitive motions and/or meet production standards to comply with the essential functions. Also, may require physical and/or mental stamina to work overtime, additional hours beyond a regular schedule and/or more than five days per week.
  
  

Location

Remote

Working Level

Full-Time

Job Category

Accounting, Administrative, Healthcare

LinkedIn

No

Career Builder

Yes

ID

53836BR