Assistant Director, Project Management

Job Description

Job Description

Overview :

TekWissen is a global workforce management provider headquartered in Ann Arbor, Michigan that offers strategic talent solutions to our clients world-wide. Our client is the second-largest private employer in Chicago. We are a multicultural, international community of more than 20,000 faculty and staff-each supporting UChicago's mission of inquiry and academic excellence.Our client is a Medical Center provides world-renowned patient care, while advancing medical science through groundbreaking research. Together, UChicago Medicine and the Biological Sciences Division are working to address the world's most pressing medical challenges.

Job Title : Assistant Director, Project Management

Duration : 2 Months

Location : Chicago, IL 60637

Job Type : Contract

Work Type : Hybrid

Shift : 8 : 30 AM - 5 : 00 PM (Mon-Fri)

Job Description : GENERAL SUMMARY :

The Assistant Director of Project Management is an integral part of the Marketing and Communications Department.

Under the direction of the Director, Marketing Operations, the Assistant Director ensures smooth work progression and completion as projects move through the execution process.

In addition, they are responsible for creating and maintaining project schedules, tracking and reporting on operational efficiency measures, and supporting effective and efficient cross-team resource utilization.

PRINCIPAL DUTIES AND RESPONSIBILITIES :

Work with all teams within Marketing and Communications to understand project scope and gather project requirements. Create and manage comprehensive project timelines.

Work with all teams within Marketing and Communications to understand, implement and manage project changes and interventions to ensure timelines reflect necessary adjustments and support project progression and completion.

Serves as a key presenter and facilitator at key project reviews. Ensures meeting actions are documented and communicated.

Responsible for partner communications that are needed to ensure projects are delivered on time, within the budget, and within scope.

Implement tracking of operational key performance indicators within project management tools. Work with the Operations team to pull regular, and ad hoc reports that gauge our operational efficiency by following defined operational metrics.

Act as a point of contact for operational matters that reinforce the strategic value of working with marketing, the best ways to partner and engage marketing, and guide our partners through this process.

Assist with the running of weekly status meetings and help to resolve issues, identifying the most efficient path to resolution.

Assist with the audit and documentation of processes for the office.

KNOWLEDGE, SKILLS, AND EXPERIENCE :

Bachelor's degree required.

1-3 years of experience in a project management position or role with similar responsibilities required. Previous experience in marketing or agency environment preferred.

Strong attention to detail required.

Demonstrated ability to be highly responsive, manage multiple projects simultaneously, understand priorities and resource utilization, address identified problems, meet deadlines, and respond to urgent needs required.

Experience in project management software such as Adobe Workfront and Airtable (preferred).

Creativity, resourcefulness, and adaptability are required.

Exceptional verbal and written communication skills are required to convey information clearly, concisely, and professionally, to stakeholders and to senior leaders.

Strong ability to manage relationships and proactively handle people's expectations is required.

Poise and able to focus under pressure; work independently and support department goals required.

Active listener and facilitator of information required.

Strong presentation skills preferred.

A resume and cover letter are required to be considered for this position.

REPORTING RELATIONSHIP :

Director, Marketing Operations

TekWissen Group is an equal opportunity employer supporting workforce diversity.