What are the responsibilities and job description for the Administrative Assistant position at Teton Youth & Family Services?
Join Teton Youth and Family Services in making a meaningful impact on the lives of children and families. Your dedication to compliance and ethical standards will be crucial in advancing our mission to strengthen families and support youth in crisis.
The administrative assistant will work at Red Top Meadows and the Hirschfield Center for Children. They will split their time between the two facilities each week, serving 3 days at Red Top Meadows and 2 days at the Hirschfield Center. This could change depending on where the greatest need is. We are looking for a teammate to help pick up different jobs and tasks. We are looking for a teammate to be self-directed, resourceful, and flexible with assigned duties as they will vary and change daily.
Essential Job Functions:
- Scheduling: doctor, dental, eye care, and therapeutic appointments for residents/clients.
- Student Files: Prepare all necessary student intake and departure documents and ensure all necessary forms and information are completed, filed, and entered into spreadsheets.
- Student Files: manage court documents, clinical documents, school records, medical records, and incident reports, and gather pertinent school documents.
- Monitor the use of petty cash and review all receipts.
- Order supplies and materials for our various program areas.
- Assist with tracking the necessary repairs, scheduling them, and ensuring they are done in a timely manner.
- Be the point person for coordination with the IT management company to repair any issues and assist employees in navigating technology help.
- Maintained complete and accurate inventory records for all facilities.
- Grocery shop for the various program areas.
- Help the Development team with the Thanking Process, events, and functions as they arise.
- Assist in billing data entry.
- Picking up mail
The hours would be 8-5, with an hour for lunch. This is not a remote job; being present in person is required.
Compensation and Benefits:
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Comprehensive benefits package, including:
- Health, dental, and vision insurance.
- Paid time off and holidays.
- Professional development opportunities.
- Positive and supportive team environment.
- Competitive salary based on experience
Minimum requirements: High School Diploma, experience with computers including Windows 11, Google software, Excel, and Word, and the ability to work with various people with highly confidential material. Must be very organized and pay attention to detail. Must be 21 years of age. TYFS requires all employees and volunteers for the organization to go through background checks and fingerprinting to ensure the safety of those we serve