Administrative Associate II

Job TitleAdministrative Associate II Agency Texas A&M University Department Meteorology Proposed Minimum Salary$15.96 hourly Job LocationCollege Station, Texas Job TypeStaff Job Description Our Commitment Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & identities. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service. Who We Are The Department of Atmospheric Sciences at Texas A&M University, researches the physical processes that influence and determine our climate as well as providing insight into how and why the climate changes. This is an enormous topic and covers spatial scales from atmospheric chemistry, aerosol particles, air pollution, cloud particles, with radii of microns, to large-scale atmospheric waves, with length scales of thousands of kilometers. Topics studied in the department include the physics of convection, climate variability, feedback physics, climate sensitivity, climate extremes, and regional modeling. Variability and predictability of climate on seasonal to millennial timescales, coupled ocean-atmosphere interaction, large-scale dynamics of the atmosphere and the oceans. What We Want The Lead Office Assistant will be responsible for all duties related to the front office: answering the main line, scheduling of rooms, assisting the faculty with various needs, maintaining equipment and supply inventory, assist with meetings, seminars and special events. If this job description sounds interesting to you, we invite you to apply to be considered for this opportunity. What You Need to Know Salary: $15.96 per hour Required Education: High School Diploma or any equivalent combination of education and experience Required Experience: Two years of experience in general office or clerical work Preferred Education: Associate degree Preferred Experience: Ability to work with faculty, staff and students in an educational setting Required Knowledge, Skills, and Abilities: Knowledge of spreadsheet and database applications Ability to multitask and work cooperatively with others Effective verbal and written communication skills Responsibilities: TRAVEL/SPECIAL EVENTS: Assists departmental staff with planning of meetings, seminars and other special events. This may include travel arrangements, scheduling rooms, serve as a hostess or greeter for the event. Provides assistance to faculty by preparing flyers, preparing itineraries and other related functions. RECEPTIONIST/CUSTOMER SERVICE: Greets all visitors to the department, answering the main phone line, and directing calls to appropriate personnel. Evaluates incoming mail, correspondence and inquires, and assists in problem solving for office activities. Assists Business Coordinator with maintaining and ordering office supplies. INVENTORY AND RECORDS RETENTION: Assists the Senior Administrative Coordinator with inventory and confidential records and files, uploading documents into Laserfiche, and/or shredding of documents as needed. Maintains departmental list, such as phone and contact list for faculty, staff and students each semester and performs other duties as assigned. Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check. Equal Opportunity/Affirmative Action/Veterans/Disability Employer. Howdy and thank you for your interest in a career with Texas A&M University. As the flagship campus of The Texas A&M University System, we are located in College Station, Texas with a student population of more than 64,000 and nearly 9,000 faculty and staff. The Spirit of Aggieland is unmistakable. We are a unique American institution, fostering a culture of friendliness, diversity, compassion and respect for one another. Our unique history and rich traditions make Texas A&M special. From our benefits package and professional development opportunities to our retirement programs, Texas A&M is a great place to work. Your path to a great career starts here! Equal Opportunity/Affirmative Action/Veterans/Disability Employer. If you need assistance in applying for this job, please contact (979) 845-5154. Useful Links: Benefit Programs Retirement Employee Discount Program Flexible Spending Accounts University Holidays Legal Statements New Employee Orientation Prospective Employees Safety and Security Notices Training and Development USERRA Nondiscrimination Notice

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