What are the responsibilities and job description for the Records and Information Management Specialist position at TFE, Inc.?
Description
Come join TFE, Inc. as a Records and Information Management Specialist supporting the Department of Energy Office of Legacy Management.
Who is TFE, Inc.? Founded in 1989, TFE, Inc. provides professional, technical, and administrative personnel and services in the U.S. nuclear energy complex and other commercial ventures. With over 150 employees and growing, we know our employees are the key to our success. We value their ideas and opinions and want to help them grow in knowledge, skills, and abilities. TFE provides competitive pay, generous PTO, paid holidays, and a top-notch employee assistance program. Our benefit offerings include an excellent 401k plan, medical, dental, vision, short-term and long-term disability, life insurance, and other ancillary benefits.
Summary
The Records and Information Management Specialist plans, organizes, and aids in the creation, use, and disposition of all Legacy Management records and information. The position ensures smooth and consistent operations in an efficient and effective manner to satisfy internal and external customer requirements.
Responsibilities
Maintain records and information according to established procedures and regulations.
Perform disposition activities on records that have met their retention through all phases of the records lifecycle.
Provide input and support in the development and maintenance of taxonomy and classification.
Evaluate existing collections of records for suitability efficiency of information retrieval and make recommendations regarding file management to improve the retrievability of information.
Perform records inventories and electronic records evaluations.
May conduct assessments and support audits.
Interface with client organizations providing guidance and direction regarding processes and requirements for managing information.
Maintain awareness of national activities, developments, innovations, and regulations in the discipline of records management.
Protect and identify sensitive information from unauthorized disclosure according to Government regulations and guidance.
Assist with identification of challenges and efficiencies related to job duties and suggest process improvements related to position or team.
Other duties as assigned.
Requirements
Bachelor’s degree in business or related field with 12 years of relevant experience or Master's degree with 10 years of experience or no degree with 20 years of relevant experience.
Preferred certifications: Records and Information Management certification including Certified Records Analyst (CRA), Certified Records Manager (CRM), Information Governance Professional (IGP), Certified Information Professional (CIP), Six Sigma, Project Management Professional, and Business Analyst.
Valid Driver's License
U.S. Citizenship
Knowledge and Skills
Strong written and verbal communication skills
Proficient in Microsoft 365 including Word, Excel, PowerPoint, Outlook, Teams, and SharePoint
Understands the advanced principles, concepts, and techniques for managing records through all phases of the lifecycle.
Resolve situations daily, utilizing problem-solving skills, and provide follow-up to both customers and management.
Ability to perform complex professional tasks both independently and as a team and to analyze and develop innovative solutions to problems.
Ability to work with broad objectives, with latitude, to determine the best way to accomplish tasks.
Has the level of language skills, communications skills, reasoning ability, technical skills, and computer skills necessary to perform the essential functions of the position.
Provide advice and guidance on the organization and utilization of information assets, while ensuring practices adhere to recordkeeping standards.
Advise teams on the application of information management policies and procedures, including creation, use, retention and disposition of content.
Respond to ad hoc queries regarding information management within standard or negotiated timelines, while adhering to best practices for service quality.
Provide input and support in the development and maintenance of enterprise information management policies and procedures.
Provides superior professionalism and customer service.
Required Screening
Drug Screen
Physical Assessment (if applicable)
Background Check (Criminal, Civil, Educational, Previous Employment, etc.)
Physical and Working Conditions
Sedentary: Work involves exerting up to 10 pounds of force occasionally or a negligible amount of force frequently to lift, carry, push, pull, or otherwise move objects, including the human body. Sedentary work involves sitting most of the time but may involve walking or standing for brief periods of time. Jobs may be defined as sedentary when walking and standing are required only occasionally, and all other sedentary criteria are met.
Disclaimer
This job description is intended to convey information essential to understanding the scope of the position and is not a complete list of skills, efforts, duties, responsibilities or working conditions associated with it.
TFE is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status or other characteristics protected by law.
