What are the responsibilities and job description for the Records Specialist position at TFI Family Services, Inc.?
Description
****Average hourly rate is $16.86 (including wage, incentives, bonuses, overtime, shift differential, etc.)****
****This position has remote capabilities for those that live in or around Greenville****
Records Specialist
TFI is a leading child welfare agency providing experience, compassion, quality services and care. Our strength as an organization lies in the fact that we do what is best for children and families. TFI continues to create new resources and develop innovative solutions as we work to meet the needs of families of children.
Qualifications:
Bachelor’s degree in records management, library science, administration or related field with one year’s experience preferred. High school/G.E.D. diploma required.
Valid driver’s license and meet agency underwriting standards.
Benefits:
- Competitive pay
- Flexible Schedule
- Health Insurance
- Dental Insurance
- Vision Insurance
- Company paid Life insurance
- 401(k) Match
- 20 days of personal leave in first year of employment; 25 days after completion of year one
- 11 paid holidays
- Longevity bonus
- Employee Assistance Program
- Flexible Spending Program
- Referral program
The Family Initiative, Inc. is the parent company providing services in Kansas, Nebraska, Oklahoma, and Texas. We provide service to these areas through our affiliates: TFI Family Connections in Oklahoma and Texas Family Initiative in Texas. Pathway Family Services is an affiliate in Kansas offering additional services to youth and families. Mainstream Nonprofit Solutions is an affiliate supporting the TFI Family of Companies and other Nonprofits.
As a Records Specialist, you will provide records support to Agency staff; ensure agency records are properly stored and maintained; accomplish day-to-day closed records management.
- Responsible for the Agencies closed file records including but not limited to:
-Youth Files (RFS, Reintegration, Preservation, BH)
-Foster Family Files
-Financial Files
-Human Resource Files
-Administrative Files
-Quality Improvement Files
- Handles record management and storage requirements at the Topeka records site.
- Coordinates movement of paper files to and from storage with local office staff.
- Coordinates the retention of any electronic files with the MIS Department.
- Ensures proper and timely document destruction according to agency policies and procedures.
- Responsible for document retrieval when requested by staff, subpoenaed, etc.
- Maintains a document database so that records are entered, maintained and tracked according to needs.
- Responsible for the security of records in storage.
- Assumes the role of Procedure Coordinator for the Agency.
- Ensures timely posting of approved policies, procedures, and forms on the Intranet.
- Will be required to travel in order to attend meetings, training, or conduct business off site. Must have a valid driver's license and meet agency underwriting standards if driving on agency business. Not required to transport clients.
- Refrains from assuming any duty that is unrelated to or interferes with the responsibilities of the position.
- Advocates, promotes and practices cultural sensitivity and responsiveness in all day-to-day interactions.
- Develops, promotes and practices teamwork in all activities.
If you want to make a difference in a child’s life, join our team today!
TFI is an Equal Opportunity Employer.
To apply, please visit www.tfifamily.org/employment
