ACCOUNTS RECEIVABLE COORDINATOR

At Total Fire Protection, our MISSION is simple, “Embracing Relationships, while keeping you safe, and delivering First Class Service.” You won’t just be a team member at Total Fire Protection, but a valuable contributor. Our diverse team members support one another as we work towards our common goal of bringing Fire and Life Safety to our customers nationwide.

Our Company culture has been built on the foundation of our CORE VALUES that define “Who We Are” and we hold each other accountable to these CORE VALUES. Our Five-Alarm Growth represents our commitment to embracing change, evolutionary action, continuous learning, constant improvement and full engagement. We place the priorities of our Team First and our team members back it up through Do What You Say! execution. Total Fire Protection believes that Do the Right Thing! builds loyalty, trust and respect because We Care about our team members, our customers and our community.

The Accounts Receivable Coordinator is responsible for ensuring the integrity of the Company's accounting information by collecting payments from clients and assisting in the overall responsibilities of the accounting department.

Responsibilities:

• Solid understanding of Accounts Receivable (AR)
• Manage accounts receivable portfolio of assigned accounts.
• Assisted in setting up payment plans; contacted clients to help resolve payment issues.
• Perform various basic accounting tasks by standard procedures, including general accounting tasks.
• Promote, communicate, and reinforce the organization's mission, values, and culture.
• Provide information, as requested, by customers, the sales department, and other stakeholders.
• Identify delinquent customer accounts through various means, e.g., written correspondence, phone contact, USPS mail, and making payment arrangements.
• Excellent attention to detail
• Attend meetings with the sales department to review risk accounts and resolve issues.
• Prepare various accounts receivable reports and analyses.
• Develop and maintain strong customer relations.
• Experience navigating customer websites and portals if needed.
• Serve as the sole owner of the Accounts Receivable processes and act as the primary contact for all Accounts Receivable related questions, keeping appropriate parties updated and informed.
• Request funding updates from all clients for monthly open billings and follow up weekly for overdue payments.
• Attend AR meetings with Project Managers to discuss collections or any billing revisions needed.
• Communicate bi-weekly AR meeting updates with any discrepancies to the management team, identify slow-paying clients, and recommend collection candidates.
• Submit necessary lien waivers to clients for payments received.
• Collect Unconditional Final Lien Waivers from customers to complete close-out packages and obtain final client payment.

Other duties as assigned*

Requirements:

• Command of Microsoft Office with strong Excel skills
• AA or BS/BA degree in Business Administration or related field preferred
• Demonstrated analytical skills in basic accounts receivable and accounting policy.
• Efficient in ERP systems
• 2 years of relevant experience in accounts receivable

Think you have what it takes to be a Total Fire Protection team member? Apply to be a part of this dynamic organization!

Total Fire Protection is an Equal Opportunity Employer and does not discriminate against any applicant based on race, color, religion, national origin, gender, marital status, age, disability, sexual orientation, military/veteran status, or any other status protected by Federal or State law or local ordinance.