Proposal Operations Specialist

The Building People is seeking a Proposal Operations Specialist to lead and enhance our proposal development program. This role requires a senior-level professional with extensive experience in federal proposal management, business development, and capture strategy. 

Key Responsibilities

Strategic Capture & Business Development

• Develop win themes, strategies, and competitive positioning aligned with customer needs.
• Lead proposal kick-offs, color team reviews, and strategy sessions to refine solutions.
• Support capture planning efforts, including teaming, price-to-win analysis, and competitive assessments.
• Collaborate with Business Development to align proposals with corporate growth strategies.
• Provide insights on market trends, competitor analysis, and industry innovations.

Proposal Development & Compliance

• Oversee the full lifecycle of proposal development, ensuring high-quality, compliant, and competitive submissions.
• Manage proposal schedules, assignments, and quality assurance processes.
• Ensure adherence to Federal Acquisition Regulations (FAR) and government contract requirements and use standard best practices for submitting compliant proposals.
• Review RFQ/RFPs for proposal production/documentation guidelines.
• Research, prepare, and revise proposal materials, including but not limited to resumes, past performance, responses to sources sought, etc.
• Work with Capture Manager(s) to develop, maintain, and communicate proposal outline, schedule, and other activities.
• Craft data calls to solicit required information to develop content for proposal sections.
• Serve as the point of contact for sources providing information for proposals, ensuring deadlines and materials are coordinated effectively with The Building People staff and teammates.
• Write compelling, compliant, quality-driven proposal sections or edit existing technical content, highlighting win themes, features and benefits, risks and mitigation approaches, and discriminators as appropriate.
• Proofread and review proposal material throughout the proposal development process.
• Create proposal templates and finalize proposal documents using MS Word and other MS Office software, and/or AI Software.

Process Improvement & AI Integration

• Leverage AI tools to enhance content development, process efficiency, and knowledge management.
• Establish and maintain a knowledge repository for reusable content, past performance, and proposal templates.
• Implement automation and technology-driven solutions to improve proposal efficiency.
• Ensure the integration of data analytics and metrics to assess and improve proposal success rates.

Proposal Best Practices

• Assist in development and implementation of best practices, SOPs, templates, and guides for proposal processes.
• Participate in a culture of continuous improvement through training and coaching in Shipley-based proposal development.
• Ensure cross-functional collaboration with Business Development, Capture, and Operations teams.

This role is a critical component of The Building People’s growth strategy, ensuring the development of winning proposals and strengthening our competitive positioning in the federal marketplace.