Payroll Coordinator - Part-time

About The Centers

Our integrated model coordinates health and wellness services, including primary care, behavioral health care, addiction services, HIV treatment, in-house pharmacies, and dental; youth residential services; and family support programs, including early childhood development, career training, and job placement. The organization is one of Northeast Ohio's oldest and largest nonprofit organizations, serving more than 15,000 people annually in our community.

Wellbeing And Benefits

Providing quality benefits for our staff is important to us. Just as important is our staff’s well-being. That’s why we offer several choices from medical to dental to vision plans to meet the different needs of our staff. We support our staff’s financial well-being by providing employer-paid long-term disability, a very competitively defined contribution towards retirement and access to a financial advisor when you need it. We have nutrition and fitness coaches available for consultation. We also have a generous time off program as well as other benefits we can share with you based on your individual interests.

About The Role

Job Summary

The Payroll Coordinator is responsible for ensuring the accuracy of all financial reporting. This position requires maintaining a high level of confidentiality and security. The coordinator helps maintain precise processing and reporting and collaborates closely with other departments to ensure that financial data is accurately recorded and reported per regulatory requirements and company policies.

Job Qualifications

• High School Diploma/GED
• Associates degree in related field preferred
• At least two (2) to four (4) years related experience
• Dayforce experience preferred
  
  

Essential Job Duties & Responsibilities

• Process bi-weekly payroll for all company employees, including the calculation and management of garnishments maintaining compliance with relevant regulations and company policies.
• Rotates responsibilities between primary and backup payroll duties to ensure seamless operations.
• Reviews and processes union initiation fees and dues.
• Collaborates with HR to ensure accurate employee records and timely updates and complete payroll-related-changes.
• Assist employees in updating their direct deposit information and tax withholdings, ensuring timely and accurate changes.
• Respond promptly to inquiries regarding payroll, garnishments, direct deposits, and tax matters.
• Retrieve General Ledger (GL) downloads from Dayforce and review them for accuracy before uploading them to Solomon.
• Complete the payroll monthly bank entries for all companies.
• Complete the payroll Accrual for all companies, monthly and annually.
• Update the Monthly full-time equivalent (FTE) Report.
• Ensures that all workers' compensation true-up processes are completed, along with any other necessary filings related to payroll.
• Complete Canopy Payroll processing.
• Complete monthly reconciliation of the payroll accounts.
• Assist in conducting payroll 401k audit reviews throughout the year.
• Aid in performing self-audits of payroll data and 401k deductions.
• Provide backup assistance for monthly payroll-related AP disbursement check requests.
• Process Canopy's accounts payable by accurately recording and tracking all incoming invoices and outgoing payments.
  
  

Other Job Duties & Responsibilities

• Other duties as assigned.
• Reconcile assigned accounts.
• Review and upload employee expense journal entries.
• Reconcile Cardholder expense reports to the Credit Card statements.
  
  

Supervisory

• This position does not supervise team members.
  
  

Knowledge, Skills, & Abilities

Knowledge

• Payroll Regulations: Understanding of federal and state payroll laws, tax regulations, and compliance requirements.
• Accounting Principles: Familiarity with Generally Accepted Accounting Principles (GAAP) and basic accounting practices.
• Financial Software: Proficiency in payroll and accounting software (e.g., QuickBooks, Dayforce, SAP).
• Data Analysis: Knowledge of data analysis techniques and tools for interpreting financial data.
  
  

Skills

• Attention to Detail: Ability to meticulously review payroll data and financial reports to ensure accuracy.
• Organizational Skills: Strong organizational abilities to manage multiple responsibilities and deadlines effectively.
• Communication Skills: Excellent verbal and written communication skills for interaction with employees, management, and external stakeholders.
• Problem-Solving Skills: Ability to identify issues and develop effective solutions to payroll and accounting challenges.
• Time Management: Competence in prioritizing tasks and managing time efficiently to meet payroll deadlines.
  
  

Abilities

• Analytical Thinking: Ability to analyze financial information and identify trends or discrepancies.
• Confidentiality: Capability to maintain confidentiality regarding sensitive payroll and financial information.
• Team Collaboration: Ability to work collaboratively with other departments, such as HR and finance, to streamline processes.
• Adaptability: Flexibility to adjust to changing regulations, technologies, and organizational needs.
• Technical Proficiency: Comfortable using spreadsheets (e.g., Microsoft Excel) and other software tools for data management and reporting.
  
  

Physical Demands/Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment. While performing the duties of this job, the employee is regularly required to speak and hear. The employee is frequently required to sit for extended periods of time, stand, walk, use hands and fingers, and reach with hands and arms. Travel and work outside of normal hours may be required for meetings, presentations, trainings and other events.

The Centers is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law.