Accounts Payable Specialist

Join a fast‑growing manufacturing company in Suwanee as our next Accounts Payable Specialist, where your attention to detail and love for organized processes will directly support our expanding operations. In this role, you’ll handle day‑to‑day financial transactions—ranging from accounts payable and credit card reconciliations to general transactional support—while ensuring accuracy, timeliness, and smooth financial operations across the company.

Key Responsibilities

• Perform procedural clerical accounting duties, including verifying and posting A/P vouchers, debit memos, REC13, A/P check runs, billing, coding, and correcting system-generated reports—following established standards and guidelines.
• Conduct basic research using the company’s ERP system to review inventory transactions and balances.
• Communicate clearly and professionally with vendors to reconcile statements and resolve discrepancies.
• Handle general administrative duties such as scanning, filing, and working within Microsoft Word and Excel.
• Assist with additional accounting tasks such as petty cash, sales tax, billing, freight, and other assignments to support team workload balance.
• Perform other duties as needed to support the overall success of the department.

What You Bring (Knowledge & Skills)

• Understanding of general administrative and clerical procedures, including file management, form creation, office terminology, and documentation best practices.
• Solid math skills and comfort working with numbers.
• Strong customer service mindset—able to assess needs, deliver excellent service, and support internal and external customers.
• Effective communication and interpersonal skills for daily interaction with vendors, coworkers, and leadership.

Minimum Requirements

• High school diploma or GED.
• At least two years of related accounting or administrative experience (or an equivalent combination of education and experience).
• Proficiency in Microsoft Office—especially Excel.
• Ability to learn and follow standardized procedures with consistency.
• Strong time-management skills with the ability to prioritize, multi‑task, and meet deadlines.
• Excellent written and verbal communication skills.
• High attention to detail with strong problem‑solving abilities.

Preferred Qualifications

• At least 2 years of experience in an administrative role within Human Resources, Purchasing, Sales, or Accounting.
• Experience using Exact MAX ERP or MS Dynamics Great Plains is highly preferred.

Software Used

• Microsoft Office Suite
• MS Dynamics Great Plains
• Exact MAX ERP System

Working Conditions

• Indoor office environment within a climate‑controlled facility.
• Standard office hours: 7:30 a.m. – 4:30 p.m. (with flexibility based on department needs).