What are the responsibilities and job description for the Legal Secretary position at The Florida Bar?
Legal Secretary #4200
Lawyer Regulation - Tallahassee, Florida
Minimum starting salary $37,874.72
Summary function: This is highly responsible work performing a variety of duties by providing administrative and secretarial assistance to bar counsels.
Required minimum education: High School Diploma (or its equivalency).
Required minimum professional work experience: Five (5) years of progressively responsible secretarial experience.
Essential Duties and Responsibilities:
Maintains and monitors disciplinary files in the case management system (importing emails, check scanned documents, updating data, tickling deadlines, etc.).
Types and finalizes drafted pleadings, correspondence, and meeting minutes and agendas.
Coordinates monthly grievance committee meetings, maintains member lists, assists committee members, and posts files to GC web page.
Answers telephone and makes case notes in the case management system regarding call.
Maintains bar counsels' calendars; coordinates meetings, depositions, and hearings, and accurately updates calendar daily.
Receives and scans incoming mail into the case management system. Sends outgoing mail.
Prepares bar counsels' travel requests and expense reports.
Other duties as assigned. Misc. (including but not limited to adding paper to copier/printer, redacting confidential information, etc.)
Knowledge of:
- Correct spelling, punctuation and grammar
- Standard business formats and styles
- Adobe Acrobat
- Legal terminology
- Style and format of legal pleadings
- Office procedures and practices
- Computers, printers, and copiers
Skilled in:
- MS Word
- MS Excel
- Outlook
- Use of databases
- Basic arithmetic
Ability to:
- Type sixty (60) correct words per minute
- Pay attention to detail
- Type letters, memoranda and pleadings in correct format
- Create ADA compliant forms and documents using Adobe
- Organize and prioritize work
- Communicate effectively and professionally, both verbally and in writing
- Handle multiple tasks
- Operate well under pressure and in a team atmosphere
- Tactfully manage difficult situations
- Demonstrate initiative in group projects and individual settings
- Consistently provide an excellent service-oriented attitude
- Sit for long periods of time, hear and converse over the telephone, and key/work frequently on a computer.
- To lift 5 to 10 lbs.
EOE | This organization participates in E-Verify | Position is open until filled.
Please notify HR, in advance, if you need a reasonable accommodation to participate in the employment process.
Salary : $37,875 - $0