Legal Secretary

                                                                                                                                    Legal Secretary # 4212

                                                                                                                                  Lawyer Regulation Tampa

Summary Function:

This is highly responsible work performing a variety of duties by providing administrative and secretarial assistance to bar counsels.

Required minimum education: High School Diploma (or its equivalency). 

Required minimum professional work experience: Five (5) years of progressively responsible secretarial experience.

Essential Duties and Responsibilities: 

• Maintains and monitors disciplinary files in the case management system (imports emails, checks scanned documents, updates data, maintains tickling deadlines, etc.).
• Types and finalizes drafted pleadings, correspondence, meeting minutes and agendas.
• Coordinates monthly grievance committee meetings, maintains member lists, assists committee members, and posts files to GC web page.
• Handles public records request in GOVQA.
• Answers telephone and makes case notes in the case management system regarding call.
• Maintains bar counsels' calendars; coordinates meetings, depositions, and hearings, and accurately updates calendar daily.
• Receives and scans incoming mail into the case management system. Prepares outgoing mail.
• Prepares bar counsels' travel requests and expense reports.
• Other duties as assigned. Misc. (including but not limited to adding paper to copier/printer, redacting confidential information, etc.)

Knowledge of:

• Correct spelling, punctuation and grammar
• Standard business formats and styles
• Adobe Acrobat
• Legal terminology
• Style and format of legal pleadings
• Office procedures and practices

Skilled in:

• MS Word
• MS Excel
• Outlook
• Use of databases
• Basic arithmetic
  

Ability to:

• Type sixty (60) correct words per minute
• Pay attention to detail
• Type letters, memoranda and pleadings in correct format
• Create ADA compliant forms and documents using Adobe
• Organize and prioritize work
• Communicate effectively and professionally, both verbally and in writing
• Handle multiple tasks
• Operate well under pressure and in a team atmosphere
• Tactfully manage difficult situations
• Demonstrate initiative in group projects and individual settings
• Consistently provide an excellent service-oriented attitude