What are the responsibilities and job description for the Finance Associate, Museum position at The George Washington University?
Posting Details
I. Job Overview
Job Description Summary:
The George Washington University Museum and The Textile Museum combines global textile collections numbering some 25,000 artworks with the Albert H. Small Washingtoniana Collection documenting the establishment of Washington, D.C. as a national capital. Exhibitions and educational programs take place at the public museum on 21st and G Streets, supported by a state-of-the-art collections care facility on GW’s Ashburn campus. The museum is committed to academic engagement by supporting classes and research, as well as by hiring students for museum work. The museum is AAM accredited.
The Museum seeks applications for a Finance Associate who will serve as the primary liaison with the university’s central administration to facilitate and coordinate operational needs. This person will collaborate with senior staff on matters relating to human resources (including student workers and temporary employees), facilities, safety & risk management, and fiscal sustainability. Duties include working closely with museum leadership and the Senior Accountant to construct and monitor annual budgets, work with GW’s Finance Director to oversee accounts payable, monitor spending and perform other financial activities as needed.
Primary Job Responsibilities
Budgeting
Minimum Qualifications
Qualified candidates will hold a Bachelor’s degree in an appropriate area of specialization plus 2 years of relevant professional experience, or, a Master’s degree or higher in a relevant area of study. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.
Preferred Qualifications
Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications:
GW Staff Approach to Pay
How is pay for new employees determined at GW?
Healthcare Benefits
GW offers a comprehensive benefit package that includes medical, dental, vision, life & disability insurance, time off & leave, retirement savings, tuition, well-being and various voluntary benefits. For program details and eligibility, please visit https://hr.gwu.edu/benefits-programs.
II. JOB DETAILS
Campus Location: Foggy Bottom, Washington, D.C.
College/School/Department: Academic Affairs
Family Finance and Business
Sub-Family Division/School Financial Management
Stream Individual Contributor
Level Level 1
Full-Time/Part-Time: Full-Time
Hours Per Week: 40
Work Schedule: Monday – Friday 8:30AM-5:30PM
Will this job require the employee to work on site? Yes
Employee Onsite Status On-campus (in person)
Telework: No
Required Background Check: Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search
Special Instructions To Applicants
Employer will not sponsor for employment Visa status
Internal Applicants Only? No
Posting Number: S014018
Job Open Date: 01/27/2026
Job Close Date
If temporary, grant funded, Sponsored Project funded or limited term appointment, position funded until:
Background Screening Successful Completion of a Background Screening will be required as a condition of hire.
EEO Statement
The university is an Equal Employment Opportunity employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.
I. Job Overview
Job Description Summary:
The George Washington University Museum and The Textile Museum combines global textile collections numbering some 25,000 artworks with the Albert H. Small Washingtoniana Collection documenting the establishment of Washington, D.C. as a national capital. Exhibitions and educational programs take place at the public museum on 21st and G Streets, supported by a state-of-the-art collections care facility on GW’s Ashburn campus. The museum is committed to academic engagement by supporting classes and research, as well as by hiring students for museum work. The museum is AAM accredited.
The Museum seeks applications for a Finance Associate who will serve as the primary liaison with the university’s central administration to facilitate and coordinate operational needs. This person will collaborate with senior staff on matters relating to human resources (including student workers and temporary employees), facilities, safety & risk management, and fiscal sustainability. Duties include working closely with museum leadership and the Senior Accountant to construct and monitor annual budgets, work with GW’s Finance Director to oversee accounts payable, monitor spending and perform other financial activities as needed.
Primary Job Responsibilities
Budgeting
- With museum leadership, compile quarterly, annual and five-year museum budgets
- Review budgets with finance director quarterly and update projections
- Coordinate the annual endowment drawdown with the museum’s development director and the Comptroller’s Office; approve monthly endowment results
- With the Senior Accountant, review and approve expenditures including purchase orders, invoices, payroll distributions, etc.; review exhibition spending and forecast future needs; authorize and supervise p-cards spending and approval of reports.
- Monitor spending of funds from grants in cooperation with GW’s Office of Sponsored Projects, including entering labor distribution of salary costs into the tracking system and monitoring budget to actuals to assure that grants are fully spent; provide requested financial documents for grant applications
- Serve as staff liaison with GW’s Office of General Counsel to facilitate contracts and other legal matters
- Liaison with GW’s insurance department
- Maintain and coordinate a schedule of safety training for staff and volunteers
- Oversee administration for The Textile Museum, primarily involving legacy accounts, including banking and employee pension, as well as annual preparation of basic Form 990 and 990-T schedules
- Coordinate the hiring and management of student workers, as well as temporary hires and contractors
- Submit documentation for new hires and close out for staff terminating employment
- Coordinate employment processes with GW HR representatives
- Approve biweekly hourly payroll, monitor payroll to budget, and compile quarterly payroll cost
- Coordinate building needs with GW Facilities personnel (climate, security, maintenance, etc.)
- Maintain and coordinate a schedule of preventative maintenance and necessary special projects for museum facilities
- Interface with GW IT personnel to assure efficient and secure technological resources
Minimum Qualifications
Qualified candidates will hold a Bachelor’s degree in an appropriate area of specialization plus 2 years of relevant professional experience, or, a Master’s degree or higher in a relevant area of study. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.
Preferred Qualifications
Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications:
- Degree in finance, accounting or business
- Strong organization and analytical skills, with high quality standards and meticulous attention to detail
- Successful experience coordinating projects or people
- Experience with accounts payable, payroll and human resources
- Experience with budget development and analysis
- Experience in preparing basic tax documents (Form 990, etc.)
- Basic understanding of insurance
GW Staff Approach to Pay
How is pay for new employees determined at GW?
Healthcare Benefits
GW offers a comprehensive benefit package that includes medical, dental, vision, life & disability insurance, time off & leave, retirement savings, tuition, well-being and various voluntary benefits. For program details and eligibility, please visit https://hr.gwu.edu/benefits-programs.
II. JOB DETAILS
Campus Location: Foggy Bottom, Washington, D.C.
College/School/Department: Academic Affairs
Family Finance and Business
Sub-Family Division/School Financial Management
Stream Individual Contributor
Level Level 1
Full-Time/Part-Time: Full-Time
Hours Per Week: 40
Work Schedule: Monday – Friday 8:30AM-5:30PM
Will this job require the employee to work on site? Yes
Employee Onsite Status On-campus (in person)
Telework: No
Required Background Check: Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search
Special Instructions To Applicants
Employer will not sponsor for employment Visa status
Internal Applicants Only? No
Posting Number: S014018
Job Open Date: 01/27/2026
Job Close Date
If temporary, grant funded, Sponsored Project funded or limited term appointment, position funded until:
Background Screening Successful Completion of a Background Screening will be required as a condition of hire.
EEO Statement
The university is an Equal Employment Opportunity employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.
Salary : $51,456 - $84,851