Event Coordinator

Position:              Event Coordinator

Type:                    Part-time (exempt) position, expected to work non-regular hours; including nights, weekends, and holidays.

Compensation:  $24.00-25.00/hr. depending on experience

Mission

To ensure the sustainable operation and management of @the Grounds as a premier sporting, meeting, event, festival, fair, concerts, and celebration destination with a focus both on local rentals and events that achieve specific hotel room night goals.

Essential Duties & Responsibilities:

Ensures successful event coordination activities by monitoring events, and maintaining close contact with clients and staff to ensure a successful service level is achieved.

Meets with client groups to plan and organize assigned meetings and /or events.

Guides clients in the preparation of events by interpreting and explaining contract provisions, policies, and procedures.

Keeps clients informed as to the status of deadline schedules, including but not limited to floor plan submissions, meeting room set-up specifications, insurance requirements, and other relevant details.

Approves final event billing.

Provides clear, concise, and timely communication of detailed requirements to operational departments.

Maintains Event-related reports, information, and files.

Attends and coordinates appropriate planning, organization, and event meetings.

Maintains the proper image and generates positive public relations with patrons and staff.

Establish and maintain effective working relationships with police, fire, EMT, and other security personnel and/or safety organizations.

Work extended and/or irregular hours including nights, weekends & holidays.

Works with other @the Grounds departments to provide exceptional guest and client services.

To ensure safety, adhere to all @the Grounds security, policy, and procedures.

Position requires step climbing, and walking, and may be subject to physical confrontations; indoor and outdoor working conditions, as well as working in extreme temperatures for long periods.

Other duties as assigned.

Knowledge, Skills, And Abilities:

• Demonstrate knowledge of industry terminology, facility capabilities, operational procedures, event coordination and event-related services, and food and beverage operations.
• Handle and prioritize multiple tasks and projects simultaneously for the entire department.
  
• Handle conflicts and exercise proper action during high-tension and stressful situations.
• Work independently, exercising judgment and initiative.
• Organize and prioritize staff workload to meet deadlines.
• Remain flexible and adjust to situations as they occur.
• Must be effective in both written and verbal communication.
• Maintain an effective working relationship with clients, employees, exhibitors, patrons, and others encountered in the course of employment.
• Possess any appropriate licenses as required by the state.
• Experience using Windows, Word, Excel, and other standard office software and equipment.
• Must be able to lift 40 pounds.

Education/Experience

• A degree from an accredited (4) year college or university is preferred.
• Experience in the event or the hospitality profession is required.

Salary : $24 - $0